Site Admin/Finance Officer

About State Corps

Established in 2007, STATE CORPS is a leading Afghan energy and construction firm. We have successfully delivered multimillion-dollar projects for the U.S. Army Corps of Engineers, World Bank, Asian Development Bank, DABS, and have expanded into the energy sector, specializing in high-voltage transmission lines, substations, and power distribution.

With offices in Afghanistan, the United States, and Turkey, STATE CORPS is committed to continued growth and global expansion.

Learn more at www.statecorps.com.

Job Summary

The Site Admin/Finance Officer is responsible for managing financial, administrative, and clerical tasks to ensure efficient, accurate, and smooth project-related operations at the site level.

Duties & Responsibilities

• Maintain accurate and up-to-date administrative and financial systems.
• Manage petty cash and handle daily official expenditures.
• Organize and maintain project documentation in a structured manner.
• Prepare contracts, budgets, expense reports, and approval/payment requests.
• Compile financial reports on cash receipts, expenditures, and payables to subcontractors, and provide reconciliatory reports to the head office as needed.
• Monitor logistics operations and prepare maintenance and fuel consumption reports.
• Coordinate travel and transportation arrangements for staff and equipment.
• Administer employee agreements and conduct interviews for support staff when required.
• Travel within the region to oversee project progress and provide admin support.
• Supervise support staff including driver, cook, watchman, cleaner, and technician.
• Conduct daily physical cash counts and reconcile with the cash book.
• Record all financial transactions in cashbooks and monthly expense databases.
• Follow up on site payroll attendance sheets and submit to the main office.
• Collect quotations, prepare PRs, POs, GRNs, GINs, and GDNs; liaise with staff on procurement-related issues, including pricing and availability changes.
• Adhere to SC’s confidentiality principles and report any irregularities or misconduct.
• Orient new employees on departmental policies and manage employment documentation in coordination with the main office HR department.
• Maintain and update the site inventory list and share reports with the head office.
• Procure items as per approved specifications and requests.
• Disburse funds with the Project Manager’s authorization, ensuring alignment with estimates and guidelines.
• Properly code all receipts (account code, cost center, journal, period, receipt number) and assist with monthly budget/activity planning.
• Act as the logistic officer during their absence.
• Monitor and maintain vehicle logbooks and equipment/machinery fuel usage reports.
• Oversee project store inventory and ensure timely updates.
• Perform other duties as assigned by the higher management.

Job Requirements

Education: Bachelor’s degree in business administration, Finance, or a related field is required.

Experience:

Minimum 3–5 years in admin/finance/HR roles, preferably in field/project settings, preferably in the construction or energy sector.

Languages:

Fluency in English (required) and local languages (e.g., Pashto, Dari)

Technical Skills:

Computer Skills: Proficiency in MS Office (Excel, Word), accounting software QuickBooks

This role requires a high level of confidentiality and integrity.

Reporting & Accountability:

Department: Engineering/Project Management Division

Reports To: Main Office Project Mangers/Head of Engineering

Submit weekly/monthly reports on admin, finance, and HR activities.

Ensure all records are audit-ready and comply with organizational standards.

Submission Guideline

Send your CV and cover letter to: jobs@statecorps.com and subject line SC-013-06-2025-Admin Finance Officer

Note:

Project Type: High-Voltage Overhead transmission lines & Substations

Functional Area

Administrative

Admin Clerical

Accounting/Finance- Human Resource

Countries

Afghanistan

Provinces

Kabul

South Zone

West Zone

East Zone

North Zone

Submission Email

jobs@statecorps.com

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