Supply Chain Coordinator - Procurement

Bachelor's Degree   Afghanistan, Kabul Full Time 1389
Date Posted:Sep 17, 2022
Reference:IRW-CO-026-2022
Closing Date:Sep 27, 2022
Work Type:Full Time
Number of Vacancies:1
Gender:Any
Functional Area:Supply Chain Management/Supply Chain
Nationality:Afghan
Salary Range:As per company salary scale
Years of Experience:3 - 5 Years
Contract Duration:4 month(s)
Possibility of Contract Extension: Maybe
Contract Type:Short Term
Probation Period:Unspecified
Required Languages:Dari,Pashto,English

About Islamic Relief Worldwide:

Founded: 1992

Islamic Relief Worldwide (IRW) is an international, non-profitable, non-governmental humanitarian relief organization with its head quarter in Birmingham, UK. It enjoys consultative status with the Economic and Social Council of the United Nations and is a signatory to the Code of Conduct for International Red Cross and red Crescent Moments and NGOs in Disaster Relief. Islamic Relief has been working in Afghanistan for more than 23 years, providing emergency relief and implementing life-changing development projects for some of the most vulnerable people in the country. Islamic Relief set up our first Afghanistan office in 1999. Since then, IRA continued providing assistances in emergency relief, food security, livelihood, education, health, nutrition, shelter, orphan sponsorship, Ramadan and Qurbani programmes.

Job Summary:

Maintain a strong material and vehicle supply to support the material needs of multiple projects;

Ensure correct collection/transport/storage/use/maintenance/monitoring of supplies and assets from numerous sources.

Duties & Responsibilities:

  • Maintain a strong material and vehicle supply to support the material needs of multiple projects;
  • Ensure correct collection/transport/storage/use/maintenance/monitoring of supplies and assets from numerous sources.
  • Establish contractual arrangements for premises and vendors/suppliers.
  • Draw up a planning of the monthly purchases.
  • Accurate and regular reporting on the above.
  • Keep the different departments informed of the treatment given to their orders;
  • Check the supplies (quality, price, procedure);
  • Update the catalogue and price list every three months;
  • Follow the management of stocks (storage conditions, report, expiry date);
  • Check delivery to the departments, bases and programmes;
  • Follow the customs clearance of international freights.


Manage the equipment, communication means and pool of vehicles:

  • Supervise allocation and use of equipment;
  • Ensure installation, maintenance and repairs of the equipment;
  • Update the equipment list of the Capital;
  • Supervise the management of the pool of vehicles: maintenance, daily planning, price fluctuations, administration (insurance, documents).


Renovation and maintenance:

  • Supervise the renovation and maintenance of structures needed for the functioning of the base (programmes, offices, house, warehouse)
  • Support the documentation and monitoring of flow of materials to support project delivery.
  •  Assist in maintaining accurate registers of the assets and property of the mission and ensure that accurate office systems are in place and maintained.
  • Support the correct storage, use and maintenance of operational assets.
  • Collect and analyse monthly field reports 

Others:

  • Advise and report to Manager Supply Chain on operational administrative matters.
  • Draft, negotiate and control the issuing of localised contracts with the advice of local lawyers.
  • Assist IR Logistics Team with administration of the accommodation, vehicle allocation, per diems, visas and travel arrangements for IR staff and visitors.
  • Communication, coordination, & regular liaison with vendor/supplier/contractors.
  • Support the staging of IR team orientation and awareness sessions to IR field staff and communities at grass root level.
  • Support IR Afghanistan logistics Department with verification of cost estimations.
  • Support with recommendations for the development of activities and projects.
  • Work closely with IR field team to develop thorough understanding of the working environment and avoid knowledge and performance gaps.
  • Be aware of humanitarian and development efforts carried out by different groups and share relevant information to avoid duplication of efforts and promote affective collaboration between organisations.
  • Abide by the NGO/Red Cross Code of Conduct, the People in Aid Code, HAP, and Islamic Relief’s policies and procedures.


Job Requirement:

Education:

  • Graduation in Management Sciences/Supply Chain Management certification or equivalent


Experience:

  • 3-5 years proven practical experience in Procurement and Logistic in Humanitarian context.

Skill:

  • Knowledge of Warehouse and data Analysis
  • Able to conduct rigorous checks on data and documentation.
  • Excellent communication skills - able to communicate and report both orally and in writing.


Job Location:

Afghanistan, Kabul

Submission Guideline:

Submission Guidelines: Interested and qualified national candidates should submit a cover letter explaining their motivation and updated CV to the following:


https://www.jobs.af/jobs/supply-chain-coordinator-procurement


The closing date for accepting applications is 27 September 2022.

Please clearly state the Vacancy Announcement number and title of the position you are applying for in the subject line. 

Please note that applications received after the closing date will not be considered and only short-listed candidates will be called for written test/interview.