Acquisition Assistant

About USAID

Job Summary

United States Agency for International Development (USAID) Afghanistan is seeking applications from Afghan Nationals for the position of Acquisition Assistant - Office of Acquisition and Assistance.

Duties & Responsibilities

The incumbent will provide support to Contracting Officer and the Acquisition Specialists as the team manages the Acquisition and Acquisition process for the Mission; assumes primary responsibility for filing, maintenance of spreadsheets for all data requirements and data calls, small purchase procurements of simple to medium complexity such as a variety of “commercial off the shelf” (COTS) services and supplies, both locally and globally; serves as the Mission’s operational expert on contract close-outs; prepares procurement-related memos, letters, disseminates documents and maintains procurement files; maintains the office’s filing system and ensures that it is orderly and complete; manages and monitors all contracting files and records in accordance with Agency-specific and local within Mission guidance; manages retirement of files in accordance with Agency-specific guidelines to the appropriate designated archive location (both physical and computerized archive locations); creates new files and maintains existing A and A official files in accordance with Agency policies, procedures, and guidelines (ADS-502) which govern Records and Files Management and Administration; reviews Procurement files on a quarterly basis to ensure that all required documentation (i.e., memos of negotiation, Justifications and other relevant documentation) are included; performs any other task assigned by the respective supervisor.

Job Requirements

Minimum Qualifications:
Completion of high school is required
3 years of experience in procurement, acquisition, business, finance, economics, science and/or law is required.
Level IV (fluent) in English and local languages (Dari and Pashto) written and oral are required.

KNOWLEDGE, ABILITY AND SKILLS: (30 points) Knowledge of international as well as local business practices and market pricing. Knowledge of contracting procedures and practices. Knowledge of local market practices and of the capability of local contractors as well as local pricing customs and practices. Excellent interpersonal and communication skills.Ability to interact with teams/technical offices, support offices and especially vendors/contractors and recipients. Ability to work effectively in a diverse team environment and adapt to the existing work in a high stress Contracting Office and Mission environment.

A strong focus on “attention to detail” is critical and strong computer skills are critically important and are required in order to use a variety of computer programs of:

(Microsoft Windows, OUTLOOK, GLAAS Program, Excel and PowerPoint). The incumbent should have the ability to work tactfully and effectively under pressure as well as maintaining strict confidentiality and high procurement integrity and ethical standards throughout all phases of USAID Afghanistan’s acquisition and assistance procurement actions. The ability to organize, prioritize, and follow through on work assignments with minimal supervision is required. Strong proofreading skills and attention to detail are essential.


LANGUAGE: (25 points) Fluent English as demonstrated in the written application received as well as the oral interview and written exercise given during the oral interview.


PAST PERFORMANCE: (25 points) The applicant’s past performance which is relevant to the tasks of this position will be scored based on reference checks.

QUALIFICATIONS: (20 points). All tasks relevant to this position that the applicant has performed in the past ten years will be scored including but not limited to Clerical Work, Data Entry, Business Management, Business Administration, Marketing, Accounting, Finance, or Law. Successful prior experience and knowledge of U.S. Government contracting regulations and procedures will be favored.

Submission Guideline

HOW TO APPLY

Applicants are required to submit an application package on the attached Employment Application Form along with a cover letter of interest, which clearly describes individual’s qualifications for this position-- and their CV to USAID by email to: AfUSAIDJobs@state.gov
Subject line must be: (AA1210) or your application may not be considered.

The required application forms can also be downloaded from the following websites:

1. USAID/Afghanistan: http://afghanistan.usaid.gov
2. Jobs.af website: http://www.jobs.af
3. Karyabee website: http://www.karyabee.com
4. Acbar website: http://www.acbar.org

A strong and clear cover letter expressing reason for interest in the position and describing candidate’s qualifications and contributions which they can provide to USAID operations are required. The successful applicant must be able to obtain the required USAID medical and security clearances. Applicants who do not provide the required documents stated above and below shall not be considered. Closing date for submission of applications is November 17, 2011 (1630 hrs). Please note that only short listed candidates will be contacted for an interview.


REQUIRED DOCUMENTS
1. Cover Letter of Interest (including vacancy # of the position)
2. An up-to-date Resume/C.V
3. USAID Application Form (to be filled out completely)
4. A minimum of three (3) up-to-date references

Note:

 Only short-listed candidates will be notified.
 This vacancy is only open to Afghan Nationals.
 Applications submission without the required USAID Employment Forms and supporting documents will not be considered.
 No in-person appointments or telephone calls will be entertained.


COMPENSATION PACKAGE
This position is classified at the FSN-07: However, if there are no (or too few) candidates who meet the minimum qualifications as specified in the solicitation, other candidates may be considered for a position at a lower grade, for training purpose. Starting salary will be determined on the basis of qualifications, work experience, and/or previous salary history. It is the policy of the United States government to ensure equal employment to all persons without regard to race, color, religion, sex, national origin, age, disability, or sexual orientation.


USAID IS AN EQUAL OPPORTUNITY EMPLOYER
ALL ETHNIC GROUPS AND BOTH
GENDERS ARE URGED TO APPLY

Functional Area

Procurement

Countries

Apply Now