About Afghanistan Centre at Kabul University

Job Summary

The Finance and Administration Manager is responsible for oversight of all financial and administrative activities and reports for ACKU and for ensuring compliance with ACKU’s accounting, procurement and reporting requirements as well as donor regulations. The Finance and Administration Manager reports to the ACKU Program Manager.

Duties & Responsibilities

1. Finance:

Manage day-to-day accounting functions including regular cash verification, bank account and balance sheet reconciliations, monthly closing, timely submission of financial reports to ACKU management, donors etc.

Ensure that expenses are incurred/charged to different donors/grants according to the approved budget(s) and compliance requirements are met as per grants agreement and guidelines.

Completes monthly balance sheet, budget monitoring reports as per donor requirements.

2. Reporting and Budgeting

Monthly closing, timely submission of financial report to ACKU management, donors, etc.

Ensure on-time monthly submission to ACKU management of all reports

Prepare timely budgets, cash requests for donors and accounting reports.

Monitor grant spending and projections.

Assist in the preparation of budgets for all proposals.

Provide regular and timely budget reports and analysis to the Director and Program manager.

Liaise with donors on finance and budget issues as required.

3. Staff Management

Supervise finance staff. This includes ensuring they are properly trained and know what performance expectations are.

Carryout staff appraisals for finance staff.

Organize and lead orientation and training session related to finance.

4. Audit and Internal Control

Implement and administer ACKU systems for internal control, compliance, accounting data-processing and financial reporting functions in accordance with donor regulations.

Develop internal audit function and perform internal audit and reviews to ensure compliance with ACKU and donor requirements.

5. Administration

Manage day-to-day administrative functions including procurement and transportation. Enforce the policies and procedures of the organization. Make sure that procurements are done in compliance with the set policies and procedures.

Manage and maintain updated inventories.

6. Procurement:

Ensure appropriate policy and procedures are followed during procurements and donors and ACKU’s rules and guidelines are followed in the regard.

Manage and maintain inventory ledger and make sure that donors guidelines are followed in the regard.

7. Liaison and Compliance

Liaison with different government offices and make sure that ACKU’s policy and procures are complying with Afghanistan govet’s laws.

Assist the Director and Program Manager for Admin and Finance and in other Management issues.

8. Other

Maintain an up-to-date, accurate accounting system, including: computer data entry and paper file system.

Ensure local taxation law and any other legal requirements are fully complied with.

Other appropriate duties as assigned by the Director and Program Manager

Job Requirements

Master Degree or BA in Business Administration, or ACCA qualification.
Multi-donor reporting experience
QuickBooks knowledge is essential.
5 years of experience post-university in relevant field

Submission Guideline

Applicants are requested to first carefully read the TOR and pay attention to the requirements required for this position and then apply, please submit your CVs with a cover letter explaining your suitability and interest in this job and send it to the email address mentioned below.
applications@acku.edu.af
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Functional Area

Account/Finance

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