Admin/HR Officer (Temp)

About Danish Refugee Council (DRC)

Job Summary

The Temporary Human Resource and Administrative Officer is responsible to manage administration and HR activities in Country Office which will be only for 3.5 Months. He/she also takes responsibility to conduct tasks related to human resource. He/she will work closely under the direct supervision of Sr. Admin/HR Officer with Provincial Level staff to support Recruitment/Hiring functions of the operation go smoothly and efficiently.

Duties & Responsibilities

Administrative tasks:
- Manage office equipment and infrastructure to ensure a well-running office
- Manage the Service Contracts of rented house for office
- Manage the Stationary items & supervise the usage & distribution to the staff for use
- Making sure the stationary is purchased on time for efficient use
- Making sure all staff’s personnel files have the list of office assets provided to each individual
- Making sure the office asset is ordered for newly hired staff
- Responsible for the overall running of the reception operation
- Arrange the stationery for staff and meetings/workshops and assets of the office

Human Resource Tasks:
- Ensure to develop job descriptions for current/new positions
- Posting of New vacancies on job sites
- Receiving the Job Applications & Resumes for the new vacancies
- Making Sure the vacancy announcements are saved in soft & hard
- Making sure the Hard copy submitted Applications & Resumes are handed over at the time of shortlisting the positions
- Act as a reminder to the Sr. Officer while the contracts of staff are ended & required extension or Salary increments
- Maintain current organizational chart and current staff contact list
- Update the filling system and manage filing the office documents for both hard and electronic copies.
- Update & Maintain the Leave Balances of the staff & make sure the leave plan is updated by each departmental head
- Making sure all the necessary supporting documents are available during & after the recruitment & Hiring
- Assist the progress of job planning and performance management
- Provide coaching and training to direct staffs on HR & Admin functions
- Establish and maintain relations with government, labor union and other related personnel stakeholders
- Controlling the daily attendance records
Supervising the Admin/HR Assistant
- Monitor and record employee time sheets & Gate attendance report
- Conduct instruction for staff members about admin and HR procedures
Other related assignments.

Job Requirements

- At least 4 years of Progressive experience working as an HR and administrative officer for an international organization
- Skillful in interpersonal, time management, communication, and problem solving skills
- Be willing to occasionally travel for work, as required.

Very good computer skills on internet, MS office - Experience in team working - Able to work under pressure and deadline -

Submission Guideline

Dear Applicants please kindly first read carefully the TOR & if you were matching the requirements of the position then apply. Please mention the Vacancy Announcement No. in the subject line of the email otherwise your application will not be considered.

Interested candidates should send their resumes to email add: careers@drc-afg.org
Human Resource Department: Tamim Qazizada Sr. Officer Administration/Human Resources

Hard Copy Submission:
Applicants can submit their resumes by hard copy to the add: Darul Aman Road Opposite to Katib University, Lane of Tamim Ansaar School House# 48 Dist# 7 Ayoub Mina, Kabul

THOSE WHO DO NOT FULFILL THE APPLYING REQUIREMENTS WILL NOT BE CONSIDERED FOR SHORTLIST.
Only short listed candidates will be contacted with, and called for the interview. The interview dates, time and place will be determined and communicated with the short listed candidates sooner after the deadline of vacancy announcement.

Functional Area

Human Resources

Countries

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