Administrative Consultant

About Ministry of Public Health

Job Summary

The Administrative consultant facilitates the management of the human resources and administrative affairs in MoPH-SM office. The MOPH-SM Administrative consultant will report to MoPH-SM coordinator and liaisons the administrative activities including human resources activities with human resource and capacity development departments. He/she will be traveling to MoPH-SM provinces, Panjshir, Parwan and Kapisa according to the project operation plan to assist in planning, implementing, monitoring and evaluating human resources and capacity building tasks. The incumbent will also be able to attend workshops, seminars and other program development events outside of the country if needed

Duties & Responsibilities

1. Organizing of overall administrative procedures, developing and maintaining of filing and recording system.
2. Assist administrative affairs relevant to MoPH-SM’s projects.
3. Analyse administrative / human resource performances and ensure to support technical and financial team in line with administrative issues. Keep updated attendance record and leave balance of the staff;
4. Participating in central & Provincial SM staff recruitment process in close coordination with MoPH-HR department.
5. Make sure timely monthly report of attendance record to Finance department for process of salaries;
6. Keep soft and hard copies of contracts for all staff of SM (including staff supported by other than World Bank grants);
7. Take proactive action for timely contract renewal of SM staff and follow-up with HR to expedite the procedure
8. Make sure to take proactive actions for filling the vacant posts through MoPH-HR department
9. Make sure copies of staff contracts sent to related offices & departments like world Bank office and finance department
10. Ensure proper maintaining and confidentiality of HR document s. Make assessment for SM staff training needs and arrangement for such training
11. Keep record of staff training in a database Ensure that Proper filing of all institutional contracts, office inventory are in place and proper transportation is provided to SM staff
12. Make sure of proper archiving of the past years documents as per donors conditions is in place and updated
13. Any other administrative related jobs

Job Requirements

The applicant for this position must have Medical doctor (MD) or MPH degree from a recognized university. The degree should also have the approval of the ministry of higher education

Total of five years’ of work experience in Human Resource & Administration affairs is required.

Must have the capacity to establish HR and inventory databases.

Knowledge and experience with project management.

Be a team player—able to work with a wide variety of people in a positive manner toward a common goal.

Ability to speak and write coherently and effectively in English.

Proficient with computer application (MS Office)

Proficiency in understanding of National Languages (Dari and/or Pashto)

Be able/willing to travel to the MoPH-SM provinces whenever needed according to the project implementation plan

Ability to speak and write coherently and effectively in English.

Proficient with computer application (MS Office)

Proficiency in understanding of National Languages (Dari and/or Pashto)

Be able/willing to travel to the MoPH-SM provinces whenever needed according to the project implementation plan

Submission Guideline

(I) Electronic applications will be sent to:sub e-mail which corresponds if any of following 2 items is missing, your application will be considered as ineligible/incomplete.

1. In your emails please specify the title of the position as well as vacancy number for electronic submissions and please do the same in the hardcopy submissions.
2. Updated Curriculum vitae (CV)/Resume (Please attached your recent photo and mention in your CV exact date/periods of your work experience, graduation Day, Month, and Year).

If you are shortlisted and invited for written test/interview you will be required to present the original, the following:

A. Education Documents: Your recent education degree/diploma
 Copy of verified Baccalaureate (12 passed) degree by Ministry of Education
 Copy of verified 14 or 15 passed degree by related Ministries
 Copy of verified Bachelor Degree by Ministry of Higher Education
 Copy of verified Medical Doctor Degree by Ministry of Higher Education
 Copy of verified Master degree by Ministry of Higher Education
B. Copy of National Identity Card (Tazkira: Only the pages that show picture and Tazkira number, pages, place of issue and date of issue)

(II)

Electronic applications will be sent to:sub e-mail

Hard copies will be sent to: HR Container, Second floor, at the Ministry of Public Health, Great Masoud Square Kabul Afghanistan.

The Contact Person at Human Resources is: Mr. Mustafa Sirat, HR Officer, MoPH-GD HR. Phone number: 0093- (0)-794-217733


Note:
Only shortlisted candidates will be invited to written test/interview and subsequent process. Please contact the person in charge (Mr. Mustafa Sirat) for confirmation.

No CVs will be accepted after the closing date.

Any persuade will be threat as disqualification.

Candidate who applies for the same position in last six months and was unsuccessful (Obtained less than 60% marks), will not be short listed.

Fraudulent documents and or fraudulent claims in CVs and or documents will result in disqualification at any stage of the recruitment process.

Functional Area

Health/Medical

Countries

Submission Email

gdhr.mophafg@gmail.com

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