Admin and Finance Officer

About Harakat-Afghanistan Investment Climate Facility Organization

Harakat – Afghanistan Investment Climate Facility Organization is an Afghan-led, independent and non-profit organization, which aims at improving Afghanistan’s business, trade, investment enabling environment and the private sector. Harakat promotes inclusive economic development through boosting national trades, investments and industries, and regional economic growth and integration. Harakat works with the private sector, the Government of Afghanistan, civil society and the regional and international development and trade communities to deliver activities in reducing/removing barriers to businesses and industries in the country. Harakat aspires to strengthen industries across Afghanistan to create jobs, reducing poverty, sustaining fiscal income by increased collection of taxes, contributing to peace and stability in the country.

Job Summary

The Admin and Finance Officer is a multi-tasked position. He/She will be responsible for supervising support staff, managing daily supplies, and logistic arrangements for staff.

Duties & Responsibilities

Finance/Accounts:

• Management of cash book and cash reconciliation
• Obtaining bank statements from banks and assist supervisor in bank reconciliations
• Preparing vouchers for expenditures and maintaining records
• Monitoring the budget for expenditures on daily basis and report to supervisor for variances
• Preparing expenditures report on monthly basis
• Record expenditures transactions in accounting software (Quick Books)
• Assist the CFO or Finance/Accounts Officer in developing budgets

Administration/logistic:

• Make sure that the vehicles log books are maintained properly for vehicle movements
• Make sure that all vehicles licenses are update and process for updating licenses well in advance
• Tracking fuel log book for generator and vehicles
• Processing of purchase request and maintaining records
• Physical verification of fixed assets and inventories and updating the register on monthly basis
• Tagging items of fixed assets for new purchases and update register
• Act as security contact point and update all staff on security issues
• Make sure that visitors’ log book are maintained and recorded
• Make sure that all assets are in good condition and maintained properly.
• Supervise support staff; drivers, security guards and cleaners and ensure their best performance.
• Ensure that the office premises are clean and neat
• Ensuring proper electricity throughout the office work hours and enough electricity for security cameras in non-office hours
• Ensuring security cameras are live and backup are being maintained by IT and stored properly.

HR:

• Review attendance sheet on daily basis and make sure that all present staff has registered in attendance
• Announce new positions as per approved TORs in job portals as identified in job announcements as well as Harakat website.
• Make sure that all recruitment processes are properly followed for new recruitments and recorded. 
• Prepare HR files for new staff and ensuring proper and complete HR files for current staff
• Prepare monthly payroll, process its approval and make sure that the salaries are paid within the agreed time line.
• Prepare time sheet and pay slips for all staff on monthly basis and process its approval accordingly. 
• Assist the CFO in conducting annual performance evaluation of staff and maintaining records.
• Provide logistical support to relevant staff in organizing meetings/workshops/seminars
• Assist CFO or other staff in arranging accommodation and lodging for staff and Board members as and when required.  
• Any other tasks assigned by the supervisor 

Job Requirements

• Bachelor Degree in accounts/finance and HR or any other relevant filed from a recognized University. BBA, MBA will be an advantage
• Knowledge of accounting software, particularly of Quick Books is required.
• At least 4 years’ of working experience in Accounts/Finance, administration/logistic or HR is required.
• Experience in staff management is required.
• Expertise in MS office package particularly MS Excel Demonstrated ability to train and build capacity of others
• Strong interpersonal and presentation skills
• Comply with personal legal liabilities and fiduciary requirement, and exercise diligence and care in carrying out duties;
• Act honestly and with the utmost integrity in all the affairs of Harakat and the AICP; avoid all actual and perceived conflicts of interest and, should any arise, immediately declare them to supervisor.

Submission Guideline

Interested applicants meeting the above requirements should submit a cover letter along with your Curriculum Vitae (CV) to jobs@harakat.af no later than Sunday 18th July 2024.

Important Notes:

•      Please quote the subject title with vacancy number Admin and Finance Officer HKT-014 as the subject of the e-mail when applying.

•      No supporting documents (e.g. diplomas, identification card(s) etc.) are required at this stage.

•      Only short-listed candidates will be contacted for further assessment.

•      Salary: According to HARAKAT-AICFO Salary Scale. 

Functional Area

Human Resources

Accounting/Finance

Countries

Afghanistan

Provinces

Balkh

Kabul

Submission Email

jobs@harakat.af

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