Asset Management Specialist

About Food and Agriculture Organization of the United Nations

Organizational Setting

FAO Afghanistan is investing, across all 34 provinces, in resilience reinforcing actions that focus on protecting agriculture livelihoods and local ecosystems, boosting local production of nutritious foods and cash-incomes, and safeguarding critical agriculture sectoral development gains achieved over the past couple of decades through revitalizing rural markets and economy. In 2022-2023, FAO will, under the life-saving assistance Outcome (1) of the UN Transitional Engagement Framework (TEF), focus on the following four priority actions: (i) Safeguarding Wheat Seed Security, (ii) Enhancing Local Production of Nutritious Food, (iii) Livestock Protection and Dairy Sector Support, and (iv) Restoring Irrigation Structures to Boost Cash Incomes. Additionally, FAO will contribute towards resilience building activities under Outcome 2 of the TEF. 

Job Summary

Technical Focus

Accurate record-keeping and management of FAO Afghanistan assets. 

Reporting Lines

The Asset Management Specialist will work under the overall supervision of the FAO Representative (FAOR) and the direct supervision of the Deputy FAOR.

Duties & Responsibilities

Tasks and responsibilities

• Maintain full accurate records for FAO Afghanistan assets and shares the applicable reports on a regular basis;
• In collaboration with respective colleagues manages the asset disposals, internal asset transfers, and change of custodian/location/project projects in accordance with FAO corporate procedures;
• Using the appropriate tools assign barcodes and serial numbers/tags for all assets and ensure this is recorded (for non-expendable) in the GRMS Asset Registry;
• Act as focal point and leads all reporting requirements in the case of loss or theft of any non-expendable assets;
• Guide relevant colleagues involved in the purchase of assets to ensure the correct category and account code is used, and request corrective action as required;
• Support with the planning exercise for the purchase of new assets in accordance with office and programme requirements and existing asset retirement timelines;
• Conduct semi-annual physical verifications of assets in all FAO Afghanistan Office locations to verify the accuracy of all asset records;
• Perform any other related duties as required.

Job Requirements

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• Advanced (Masters) degree or University (Bachelor) degree in Business Administration, Supply Chain Management, Procurement or closely related field;
• For advanced degree at least five (5) years of relevant work experience in asset or inventory management, administration, accounting, logistics, procurement or closely related area of work;
• For university degree at least seven (7) years of relevant work experience in asset or inventory management, administration, accounting, logistics, procurement or closely related area of work;
• Working knowledge (level C) of English and the local languages (Pashto and/or Dari);
• National of Afghanistan.

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Familiarity with UN administrative, operational and financial procedures is a strong asset;
• Strong record-keeping skills and attention to detail;
• Experience in managing asset records for a large office, and guiding colleagues on appropriate policies and processes, is highly desirable;
• Ability to organize and coordinate work - maturity, tact and high sense of responsibility, ability to work harmoniously with people of different national and cultural backgrounds;
• Previous experience with the United Nations is considered a strong asset;
• Strong professional command of Microsoft Office, in particular Word and Excel.

ADDITIONAL INFORMATION

• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
• Incomplete applications will not be considered. If you need help please contact: Careers@fao.org
• Applications received after the closing date will not be accepted
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/  
• For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/ 
•  Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required. Vaccination status will be verified as part of the medical clearance process.
• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality

 FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions. 

Submission Guideline

HOW TO APPLY

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills

• Candidates are requested to attach a letter of motivation to the online profile

• Once your profile is completed, please apply, and submit your application

• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications

• Incomplete applications will not be considered

• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application

• Only applications received through the FAO recruitment portal will be considered

• Your application will be screened based on the information provided in your online profile

• We encourage applicants to submit the application well before the deadline date.

If you need help, or have queries, please contact: Careers@fao.org

Qualified female candidates are highly encouraged to apply.

Functional Area

Procurement and logistics

Business Administration

Economic Growth

PURCHASING

OPERATIONS

Countries

Attachments

Asset Management Specialist.pdf

Quick Guide_ Applying for AVacancy At FAO.pdf

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