Asset Management Specialist

Job Summary:

Technical Focus

Accurate record-keeping and management of FAO Afghanistan assets. 

Reporting Lines

The Asset Management Specialist will work under the overall supervision of the FAO Representative (FAOR) and the direct supervision of the Deputy FAOR.

Duties & Responsibilities:

Tasks and responsibilities

• Maintain full accurate records for FAO Afghanistan assets and shares the applicable reports on a regular basis;
• In collaboration with respective colleagues manages the asset disposals, internal asset transfers, and change of custodian/location/project projects in accordance with FAO corporate procedures;
• Using the appropriate tools assign barcodes and serial numbers/tags for all assets and ensure this is recorded (for non-expendable) in the GRMS Asset Registry;
• Act as focal point and leads all reporting requirements in the case of loss or theft of any non-expendable assets;
• Guide relevant colleagues involved in the purchase of assets to ensure the correct category and account code is used, and request corrective action as required;
• Support with the planning exercise for the purchase of new assets in accordance with office and programme requirements and existing asset retirement timelines;
• Conduct semi-annual physical verifications of assets in all FAO Afghanistan Office locations to verify the accuracy of all asset records;
• Perform any other related duties as required.

Job Requirement:

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• Advanced (Masters) degree or University (Bachelor) degree in Business Administration, Supply Chain Management, Procurement or closely related field;
• For advanced degree at least five (5) years of relevant work experience in asset or inventory management, administration, accounting, logistics, procurement or closely related area of work;
• For university degree at least seven (7) years of relevant work experience in asset or inventory management, administration, accounting, logistics, procurement or closely related area of work;
• Working knowledge (level C) of English and the local languages (Pashto and/or Dari);
• National of Afghanistan.

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Familiarity with UN administrative, operational and financial procedures is a strong asset;
• Strong record-keeping skills and attention to detail;
• Experience in managing asset records for a large office, and guiding colleagues on appropriate policies and processes, is highly desirable;
• Ability to organize and coordinate work - maturity, tact and high sense of responsibility, ability to work harmoniously with people of different national and cultural backgrounds;
• Previous experience with the United Nations is considered a strong asset;
• Strong professional command of Microsoft Office, in particular Word and Excel.

ADDITIONAL INFORMATION

• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
• Incomplete applications will not be considered. If you need help please contact: Careers@fao.org
• Applications received after the closing date will not be accepted
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/ ; 
• For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/ ;
•  Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required. Vaccination status will be verified as part of the medical clearance process.
• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality

 FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions. 

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