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Associate Procurement Officer

Asian Development Bank, Multi Location

This job is expired
Bachelor's Degree
Multi Location ()
Full Time
3604

About Asian Development Bank

Job Summary

To assist the ADB Afghanistan Resident Mission (AFRM) in oversight of procurement, consulting services and contract administration matters under ADB-financed projects, including compliance with ADB procurement rules and procedures, facilitation of training and seminars, and support to policy dialogue.

Duties & Responsibilities

Procurement and Consulting Services

Provides day-to-day active technical support and advice to AFRM staff on matters related to procurement, contract management and their administration.

Reviews project procurement and contract work, including:
o Bid documents,
o Bid evaluation reports
o Submission forms (s1 to s4)
o Contract awards recommendations for projects under administration by AFRM, and for projects under HQ administration on a case-by-case basis;
o Contract Variation/Change Orders; and
o Other procurement documents

Works with National Procurement Agency (NPA)/National Procurement Commission (NPC) as ADB’s focal point to assist AFRM and follow up the procurement cases with NPA/NPC and provide required support and clarifications to NPA before submission to NPC.

Assists in developing a post-procurement review program

Coordinates with Operations Services and Financial Management Department (OSFMD) on procurement and consulting services matters.

Provides hands-on support to IAs/PMOs in developing procurement/contract strategies; bid documents, bid evaluation reports, and contract management.

Tracks procurement related policies and updates by:
o Keeping updated on ADB's policies, guidelines and procedures on procurement and use of consultants, disseminating this to Resident Mission (RM) staff, executing agencies (EAs) and other agencies concerned, and responding to EAs inquiries on matters relating to procurement and use of consultants.
o Keeping track of host country's policies, laws, rules and regulations on procurement; and liaising with the Government and agencies concerned and with other donor agencies on procurement matters. Takes part in procurement policy dialogue with government.

Project and Technical Assistance (TA) Preparation and Appraisal

Assists in loan/TA processing missions to review contract packages, procurement plan, and project implementation schedule.

Assists in assessing the capacity of the EAs in carrying out procurement activities and identifying training needs.

Assists mission leaders in discussions with EAs and preparation of Memorandum of Understanding (MoU), Aide Memoires, and Back-to-Office Reports (BTORs).

Contract Administration

Assists AFRM staff in resolving contract management issues by working closely with EAs, construction supervision teams and contractors.

Assists AFRM staff in developing systems to monitor contracts.

Training and Seminars

Conducts internal and external training on procurement, consulting services and contract administration and assists in capacity building of EAs and entities involved in procurement in Afghanistan.

Assists in organizing and facilitating procurement, consulting, contract management seminars.

Others

Performs other duties that may be assigned as reflected in the incumbent’s work plan.

Job Requirements

Bachelor's degree preferably in business administration, engineering or related discipline, preferably with advanced training.
Work experience

Suitability to undertake the responsibilities mentioned above at the required level.

At least 6 years of directly relevant experience in project management, with substantial and substantive experience in procurement (preferably in public procurement systems) and contract management.
Technical knowledge

Familiarity with public procurement policies, guidelines, and procedures, and anticorruption policies of a multilateral organization. Sound knowledge of Afghanistan government administrative systems and procedures, particularly public procurement systems.

Experience and knowledge of various stages of the project cycle (project planning/ feasibility analysis/ detailed design/ project implementation/ construction supervision/ contract management) is highly desirable. Directly relevant experience in implementation of ADB- or World Bank-funded projects is an advantage.

Preference will be given to candidates with strong familiarity with FIDIC contracts Effective English written and verbal communication skills.

Strong analytical skills and ability to formulate clearly both verbally and in writing complex concepts, and ability to define solutions to public procurement problems encountered.

Strong planning and organizing skills to handle many tasks with deadlines.

Proficiency in computers, especially word processing, spreadsheets, project management software and email. Familiarity with local languages and institutions.

Sound knowledge of competitive bidding procedures and exposure to the domestic construction and consulting industries in DMC.

Able to liaise and work effectively with NPA of Afghanistan and other government agencies and officials within own work location.
People and supervisory skills

Should have strong client focus and high level of commitment to results

Communicates often with clients and seeks to understand and anticipate their needs

Able to guide Administrative Staff (AS) to facilitate work planning, delivery and quality review

Able to work collaboratively with teams as a constructive team member.

Ability to work collegially with multi-disciplinary and multi-cultural teams.

Strong oral and written communications skills.

CORE COMPETENCIES
Application of Technical Knowledge and Skills

Applies updated advancements in own knowledge area to relevant tasks

Applies knowledge and practical skills to independently perform some complex tasks

Conveys the need to use updated project approaches

Client Orientation

Delivers Divisional contributions across a variety of products and services to meet the needs of different clients

Proposes options to clients that may better meet their needs than current approaches

Defines and delivers to agreed standards with clients

Achieving Results and Problem Solving

Conducts detailed research and analysis to determine appropriate methods for addressing the causes of issues

Self-monitors achievement of results according to work plans

Identifies different stakeholder needs and desired outcomes when planning for outcomes

Independently solves problems and makes recommendations

Working Together

Maintains collaborative relationships within the Department

Works effectively with diverse colleagues in own and other Divisions and Departments

Flexibly alters positions and adjusts previously stated points of view to support the group consensus

Follows through on team priorities in the absence of a team leader

Communication and Knowledge Sharing

Checks with audience’s level of understanding and awareness of required follow up actions

Consistently seeks and addresses feedback on own performance

Creates knowledge products endorsed for wider distribution

Independently amends and clarifies messages and documents

Innovation and Change

Actively supports work improvement and/or organizational change by work and deed

Develops and adopts change plans to support Division initiatives on which one works

Considers current and future client needs in proposing ideas

Vocalizes early support for change

Recommends inputs to new policies, systems and processes in immediate work area
REPORTING RELATIONSHIPS

Supervisor: Designated International Staff and senior National Staff

Submission Guideline

Interested applicants should apply online through the ADB link given below:
Please indicate vacancy reference number: 160589

https://adb.taleo.net/careersection/2/jobdetail.ftl?job=160589

We encourage diversity in our workplace and support an inclusive environment.

Functional Area

Procurement

Countries

Post Date

Jul 10, 2016

Closing Date

Jul 24, 2016

Reference

160589

Number of Vacancies

1

Salary Range

As per NTA salary scale

Years of Experience

6 years

Probation Period

12 month

Contract Type

Fixed-term

Contract Duration

Not Specified

Contract Extensible

true

Minimum Education

Bachelor's Degree

Gender

Any