Associate Project Analyst - Readvertisement

About Asian Development Bank

Job Summary

Under the guidance of the Project Officer, provides statistical and analytical support to the functions of portfolio management particularly on the natural resources sector.

Duties & Responsibilities

Project Processing
Assist in the design of new project procurement and implementation arrangements, including preparation of procurement assessments, goods, services and consultant procurement packaging, project cost tables, disbursement projections, and project management arrangements. Contributes to the initial preparation of Project Administration Memorandum and Facilities Administration Manual as required by the processing officer.

Project Administration
Reviews and finalizes the yearly contract awards and disbursement projections in consultation with Project Officers and Project Administration Unit (PAU) Head, alerts project officers when projections are not being reached, and discusses with project officer how to overcome the shortfall.

Analyzes in detail the problems encountered by the projects flagged 'At Risk' and discusses and recommends remedial measures. Prepares the yearly planned missions and monitors the actual missions fielded.

Procurement Processes
Reviews bidding documents for procurement of goods and services, and ensures compliance with ADB guidelines and policies. Reviews Executing Agencies’ (EAs’) submission of bid evaluation reports and recommendations for pre-qualifications and contract awards. Prepare procurement papers for contracts below $20 million, and assists in the preparation of Procurement Paper for Procurement Committee for contracts above $20 million. Provides guidance to EAs on ADB's procurement guidelines and policies.

Reviews EAs' submission of the documents on recruitment of consultants. These includes commenting on the: EAs’ budget for the assignment, refined long lists of firms/organization, short listing criteria, consultant’s terms of reference, draft request for proposal, narrative evaluation criteria, summary and personnel evaluation sheets. Prepares communications with OSFMD and to the EA in approving the selection of consultant.

Project Administration Consolidation
Collects, compiles and summarizes data and statistics in the resident mission for generation of period reports on project administration, closing of loan projects, completion of Technical Assistance (TA) projects, anticipated loan saving in project, status of project implementation for cofinanciers, status of selection and contracting of consultants and progress in preparation of Project Completion Reports in a timely manner.

Project Performance Reports (PPRs) in eOperations
Prepares and updates individual Project Performance Reports every month for loans/grants outlining all required details such as project description/scope, loan/grant amount, etc.; and participates in the Department meetings when needed.

Disbursements
Administers activities necessary to process disbursement claims by reviewing withdrawal application, following up submissions, preparing correspondence and re-estimating project costs and ADB's commitments and financing percentages.

Loan/Grant Missions
Participates in natural resource management missions as required, including fact finding mission, inception mission, loan/grant review mission, mid-term mission, by providing assistance in collection of information and statistics on procurement, contract awards, and disbursement; in reconciliation of project accounts, in familiarizing Executive Agencies with ADB's loan procedures and in assisting them where necessary in preparation of withdrawal applications.

Monitoring/Reporting Requirement
Monitors and analyzes the actual awards and disbursements against targets to identify shortfalls and their underlying cause. Maintains records needed to monitor compliance with loan and TA covenants, to follow up outstanding obligations of executing agencies such as submission of financial statements, BME implementation, and quarterly progress reports; and inputting data on the status of such compliance and PID monitoring.

Prepares materials and minutes for the meetings.

Others
Performs any other duties as required reflected in the incumbent’s work plan.

Job Requirements

Bachelor's degree in accounting, finance, business or related.

Suitability to undertake the responsibilities mentioned above at the required level.

At least 5 years of relevant work experience.

Ability to interact in a professional manner with ADB staff and Government officials.

Demonstrates knowledge and understanding of ADB's operational processes and procedures.

Proficiency with computer-based applications.

Good oral and written communication skills.

Ability to manage priorities and workload with general schedule of work, instructions, and standardized practices; and ability to work with minimum supervision.

Good interpersonal skills and ability to work with individuals from different cultural/national backgrounds.

Proven ability to undertake background research and analysis on difficult but well-defined tasks, collect and organize required data and information, apply appropriate computer skills in analyzing and developing the data; and prepare notes, papers and sections of reports.

Good analytical thinking with ability to make simple causal links (A causes B), pro-con-lists and analyses to reach a decision; and set priorities for tasks in order of importance.

Application of Technical Knowledge and Skills

Deals with routine queries and correspondence in accordance with procedures

Proactively seeks relevant development opportunities and submits for approval

Produces summaries and frameworks by collecting and analyzing diverse information

Client Orientation

Adjusts style and approach to respect and serve different clients

Conveys messages by asking questions and using different approaches

Identifies when a client issue requires escalation

Responds to clients without prompts or reminders from senior colleagues

Achieving Results and Problem Solving

Proposes solutions to minimize delays and setbacks in completing work

Reviews all task objectives and achieves core deliverables

Uses time management and organizational skills to promptly complete work to the required standard

Delivers beyond the stated task objectives

Working Together

Consistently works effectively with individuals of different views, culture, nationality, gender, and age

Consistently seeks assistance when requirements are unclear

Provides timely updates on relevant information

Freely shares and seeks useful knowledge and to complete work

Communication and Knowledge Sharing

Uses effective written and oral communication in preparing documents, presentations and interactions

Asks questions to understand how to follow up on feedback

Locates relevant information to expedite workflow

Innovation and Change

Adopts new policies, systems and processes in a timely fashion

Shares ideas for how work can be completed more effectively


Supervisor: Country Director, designated International Staff and senior National Staff

Submission Guideline

To apply, visit www.adb.org/careers/adb-hr-15-0508. Deadline for applications is on 24 August 2015, at 13:30 hrs kabul time.
We encourage diversity in our workplace and support an inclusive environment.
Vacancy Reference Number: ADB-HR-15-0508

IMPORTANT INSTRUCTIONS:
The vacancy is for a local position with a local remuneration package. It is open only to nationals and residents of Afghanistan.

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