Controller of Examination

About ALFALAH Institute of Higher Education

Job Summary

Include the following but are not limited to the job specifications contained herein. Additional duties or job functions that can be performed safely may be required as deemed necessary by supervisory personnel.
The main responsibility of the controller is to control all the processes related to examination.
REPORTING TO: VC-Academics

Duties & Responsibilities

Liaising with all the staff, e.g. heads of department regarding entries.

Disseminating information, answering enquiries and dealing with complaints regarding examinations and staff, students and parents/carers.

Submitting entries for Ministry of Higher Education related to examinations in the given deadlines.

Managing the daily running examinations. This will include ensuring that all required materials are in the examination rooms for the start of the examinations and arrangements for candidates.

Organizing exam materials, providing safe custody of and organizing examination stationery and materials, including question papers, in accordance with regulations.

Organizing the examination rooms, in accordance with regulations.

Providing a centre timetable to include dates, times, venues and number of candidates.

Resolving examination clashes in accordance with regulations.

Briefing candidates on examination regulations and producing written guidelines for staff and students; ensuring candidates are aware of their own examination timetables.

Collecting and dispatching worked scripts in accordance with the regulations.

Arranging invigilation, including briefing and training invigilators according to institute procedures.

Being present and available in the institute on the days when results are notified, and overseeing the distribution of results to candidates.

Producing analyses of examination results as soon as practicable.

Providing statistics on examination entries and results for the VC-Academics, senior management team, etc.

Checking examination statistics before publication.

Overseeing the checking and distribution of certificates.

Processing enquiries about results and requests for return of scripts.

Ensuring that costs of retakes etc are reimbursed by candidates/departments, as appropriate.

Encouraging a positive examination culture in the institute to which all staff and students subscribe.

Liaising with the Ministry of Higher Education as appropriate.

Keeping up to date with the requirements of the role. Ensuring attendance at appropriate time with ministry and meetings with the government officials regarding entry test etc and keeping up to date with the latest procedures and regulations from the ministry regarding examinations.

Arranging external teachers for subjects, including community languages.

Making arrangements for internal examinations, including the production of the timetable, rooming and invigilation.

Any other reasonable duties as commensurate with the grading of the post.

Job Requirements

Must have a Masters degree with relevant experience.

Must be ICT literate and able to use the internet, eg consult websites, access information, download material/make entries electronically, operate the school’s database, produce and operate spreadsheet packages, produce analyses, use email.
Have good, written and verbal communication skills and be able to relate well to school staff, candidates of all abilities, parents and carers.
Be able to prioritize and manage workload.
Be able to work in an organized and methodical way and have sound organizational and coordination skills.
Be able to work accurately and to deadlines.
Be able to work effectively under pressure.
Be able to maintain confidentiality.
Have good supervisory skills (if appropriate).

Submission Guideline

Please apply with confidenc:
Email: aihe.jlbd@gmail.com

Functional Area

Education

Countries

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