About Ministry of Transportation and Civil Aviation

Job Summary

The Deputy Director, Administration and Finance for Millie Bus has the overall responsibility of providing executive direction in the principal planning and operating functions of the Procurement, Information Systems, and Human Resources departments of Millie Bus. The incumbent shall oversee and direct the financial management of Millie Bus including such functions as budgeting, revenue collections, payroll, accounts payable, accounting, and asset management.

Reporting Obligation:

The Deputy Director, Administration and Finance for Millie Bus will directly report to Director, Millie Bus.

Duties & Responsibilities

1. Within six weeks of joining he/she shall develop an action plan for revamping the system in accordance with rules and regulations for better quality services delivery and also a work plan in agreement with his/her supervisor.
2. Establishes policies, procedures and systems for managing revenues and expenses and safeguarding assets to prevent waste, fraud and abuse.
3. Establishes and maintains a financial management system for recording and monitoring receipts and disbursements.
4. Develops a system for payroll administration and Ensures adequate funding to meet operational needs within stated budgetary limitations.
5. Prepares the consolidated annual budget based upon Departmental budgets prepared by the Operations, Maintenance, Administration and Engineering/Planning department.
6. Provides leadership and direction to Finance Department staff in the establishment of goals, major priorities, strategies and resolution of major problems.
7. Develops a system for procurement for spare parts, supplies, lubricants, fuel, office supplies and other goods and services in consultation with the Directors of Administration and Maintenance.
8. Maintains an inventory of all Millie Bus capital assets including facilities, vehicles, spare parts, tooling, equipments, real estate and other types of assets.
9. Monitors agency-wide adherence to policies and procedures.
10. Maintains, supports, and promotes a safe work environment while complying with all of Millie Bus’s safety rules, policies, and procedures.
11. Directs the overall programs and activities of Millie Bus's Procurement, Information Systems, and Human Resource functions.
12. Establishes policies and procedures for procurement of goods and services required for transit operations such as fuel, spare parts, supplies and others.
13. Oversees the procurement process to ensure compliance with policies and to resolve any major issues.
14. Oversees and manages the technology requirements of Millie Bus.
15. In collaboration with the functional heads of departments establishes and maintains all management information systems including: Operational Performance Management, Vehicle Maintenance Recordkeeping, Fare Collection, Spare Parts Inventory, Asset Management, Financial Management and Payroll.
16. Directs the development and implementation of policies and procedures for the human resources function.
17. Oversees hiring, training and supervision of all Millie Bus employees in coordination with functional directors.
18. Maintains and updates long-range staffing plans, resource needs, and contingencies to support Millie Bus organizational needs.
19. Ensures that he/she transfers knowledge and skills to other individuals and working teams in an effective regular manner in order to improve managerial ability, motivation and confidence.

Results expected:

1. An appropriate action plan is developed and implemented.
2. Effective Policies, Procedures and systems are developed to manage revenues and expenses and safeguarding assets to prevent waste, fraud and abuse.
3. Sound and error free financial management system is established and maintained within the directorate for recording and monitoring receipts and disbursements.
4. An effective system for payroll administration is put in place.
5. A Comprehensive Strategic Plan for Human Resources Management is prepared.
6. Effective policies and procedures for fare collection and handling are developed.
7. Functional systems and procedures for procurement of goods and services are developed.
8. Proper filing, documentation and reporting systems are established and maintained within the directorate.
9. A proper system of transfer and maintenance of skills and knowledge within the directorate is in place.

Job Requirements

Minimum requirements:


1. A Master degree in Public Administration, Business Administration or any other related fields with 3 years of relevant experience. Or A Bachelor degree in the mentioned subjects with 4 years of relevant experience.
2. Written and spoken in Dari, Pashto and English languages.
3. Computer skills, MS office packages, such as Word, Excel and PowerPoint.


Notice of Revision:

These terms of reference may be revised subject to operational needs.

Submission Guideline

Interested Afghans with the required qualifications and experience should fill in the application form online by clicking on the link 'login to apply’ and submit their applications electronically through our website: www.afghanexperts.gov.af or jobs@afghanexperts.gov.af.

All Kabul based and international applicants should submit their applications electronically. Applicants from the provinces in Afghanistan may submit hard copy applications to the office address:

Independent Administrative Reforms and Civil Service Commission
General Directorate of Programs’ Design and Management
3rd Road, Afghan Film Street, South of Kolup Askari
Shashdarak, Kabul
Telephone: 075-2023637
Email: jobs@afghanexperts.gov.af

In all cases applications must be made using the prescribed application form: submissions of curriculum vitae alone cannot be considered.

Please submit ONLY your application electronically and mention the Title of the position plus Vacancy Number in the subject of the e-mail; please do NOT submit any other supporting documentation or educational certificates with your application. If you are short listed you will be asked to submit electronic copies of your educational certificates and if you are invited to interview you will be required to present the originals of certificates.

Applications will not be accepted after the closing date. Only short-listed candidates will be contacted for interview.

Note: In the interests of open and fair competition and a merit based selection process applicants are advised that lobbying for a position , whether by the applicant or by any person acting on his or her behalf, shall result in the immediate disqualification of the candidate from further consideration. Applicants are strongly advised to inform potential supporters of this restriction which shall be strictly enforced


Female candidates are highly encouraged to apply.

Functional Area

Account/Finance

Countries

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