Deputy Program Director

About Sarey

Job Summary

The position holder will work under MFI Program Director to assist her in overall organizational activities. He/she should have extensive background in the financial and management sectors and should be in the position to recommend appropriate segregation of responsibilities for the management team.

Duties & Responsibilities

His/her main duties are as:
• Implementation of the WWI-MFI Program’s strategic goals and mission.
• Implementation of the program’s business plan initiatives to provide credit services, client training, expand into new areas, and build client relationships.
• Management and analysis of the program’s loan portfolio.
• Administration of the program’s policies and standards.
• Management and development of a competent staff to implement and administer the program’s activities.
• Implementation of sound financial systems, internal controls, and financial reporting requirements.
• Production of required reporting of financial and program reports.
• Participate in local networks of organizations providing similar services
• Network with donors and develop funding proposals


Board Governance in the absence of Program Director:
• All departments’ Policies should be reviewed by the new Deputy Program Director for appropriateness and compliance with MISFA, government, and Central Bank requirements for locally registered companies and to ensure the policies clearly define the oversight responsibilities of the departments and the overall managerial responsibilities for the managers and their subordinates.

• Program policies such as credit policy, administration policy, Personnel Policy, Financial Policies, Internal Audit and compliance Policies, MIS policies, Cash Management policies, Risk Policies, Procurement Policies, Logistics Policies and IT Policies recommendations should be presented by the new Deputy Program Director to Program Director for the Board approval and he/she will need to modify existing policies or to create new policies. Also a timeline should be established for the Board and PD to review these policies for approval.


• Deputy Program Director should work with the PD in affairs regarding MISFA, donors, other AMA microfinance organizations, etc.

• Board meetings should be organized with clear understandings of the responsibilities of the PD for providing program and financial information. The arrangement, documentation of the meetings, and the retention of this documentation all are performed by DPD.

• Strategic Planning process should be agreed upon by the Board and PD. Process responsibilities should be established for the development of the business plan to implement the strategic initiatives and for management’s responsibilities to implement, monitor, and report performance to the board in assistance of the DPD.

Other Responsibilities:


Regularly Meetings with MISFA, MEDA, AMA and other MFI’s Management to establish:
• An ongoing working relationship with MISFA
• Direct Contact – if this has changed in MISFA
• Required plans and documentation and deadlines
• Understanding of the ongoing concerns and issues with the WWI MFI program and performance

Review and update of Business Plan, program budget and TA Support, Credit operations and administration’s assistance with Program Director and in her absence:

• Onsite visits to all of the existing program sites to gather information on the implementation of the credit policies, credit staffing in the field, work flow and internal controls, and the clients’ and staff’s attitudes and general issues impacting the program.
• Review of all credit policies and compliance with MISFA and other rules and regulations regarding credit administration and risk.
• Evaluation of the credit loan portfolio – its risk, delinquency management, and its compliance with the credit policies.
• Analysis of the areas now served by the credit program and the potential for new outreach and expansion opportunities.
• Review of the credit staff management team and the credit staff organizational chart of responsibilities and reporting mechanisms.
• Meeting with MEDA Country Office to gather information about the project.
• Assess environmental, political, and security impact on the program.
• Assess the training of credit staff.

Finance Administration’s assistance:

• Review the finance policies.
• Review of the staff organization and the daily work flow and responsibilities
• Evaluate the critical need for internal audit responsibilities
• Review the latest external audit and MISFA performance reports
• Review the logistics including the Service Agreement with WWI, and the security management

EPA/MIS:

• Review the EPA processing, work flow, processing requirements, and reporting capabilities.
• Review the record retention requirements
• Review MIS and other operations policies.

Staff Development and Training:
• Evaluate the training and development plans for the management team.
• Review the budget for training

Scheduling:

• Work with PD to schedule the TA support and to establish work timeframes.
• Develop annual plan including the orientation period and the PD’s timeline for deliverables to the board.

Job Requirements

• Degree in Economics, Audit or Finance/Microfinance
• Experience in microfinance is must also experience in audit, banking
or other finance related field desired.
• 5 years of experience in managerial positions is required.
• Afghan nationality with fluency in Dari, Pushto and English
• Computer skills of MS and Internet is must (microfinance/accounting
software knowledge is preferable).
• Experience in working with international organizations is must.
• Ability to manage and motivate employees of both head office
and branches.
• Strong commitment to working with women and women’s issues
• Ability to travel locally and internationally
• Ability to handle stress and work under pressure
• Experience in training facilitation is a plus.

Submission Guideline

Interested candidates should send their resumes along with cover letter and supporting educational documents to:
WWIMFI Office at: House # 03, Street # 5, District # 10, Qala-e-Fatullah, Kabul, Afghanistan

Or Email us at:
hr.wwimfi@yahoo.com

Functional Area

Management

Countries

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