Director, Procurement

About Ministry of Public Works

Job Summary

The Director, Procurement has overall responsibily of managing all procurement functions; starting from preparation of bidding documents till final procurement of goods, works, and services for the entire ministry, as well as developing procurement policy and plans in accordance with the Ministry’s overall strategy.

Duties & Responsibilities

1. Within six weeks of joining he/she shall develop an action plan for revamping the system in accordance with rules and regulations for better quality services delivery and also a work plan in agreement with his supervisor.
2.
3. Plan and manage the procurement activities of the ministry in compliance with the procurement law and ensure that procurement is carried out in accordance to the relevant procedures and guidelines of funding agencies for all goods, works and consulting services.


4. Planning and procurement of goods, works, and services; Putting in place emergency procurement capacity to facilitate rapid and transparent utilization of donors resources;


5. Develop strategies and processes of best procurement practices to suit the organizational goals.

6. Implementation of proper monitoring and control of procurement processes including preparation of RFQ, ITB or RFP, receipt of quotations, bids or proposals and their evaluation.

7. Ensure the integrity of the procurement process of all goods, works and services required for the Ministry.

8. Monitor the performance of contractors and consultants, and the delivery and completion of contracted works, goods and services.

9. Develop standard procurement contracts reflecting appropriate standard terms and conditions in accordance with the procurement law.

10. Organize evaluation committees with the participation of representatives from different departments for the opening and evaluation of bids; propose contract awards in accordance with public procurement law and guidelines and arrange submittal to Donors when required for no objection/clearance.

11. Study and monitor contracts and timely and proper execution of the projects as defined in the scope of work.

12. The selection and contracting of consultants: (i) preparation of the terms of reference and EOI request for proposals, etc.; (ii) notification/advertising, sourcing and short listing of consultants; (iii) receipt and evaluation of proposals, preparation of evaluation reports, contract documents and negotiations with selected firms/individuals.

13. Ensure that he/she transfers knowledge and skills to other individuals and working teams in an effective regular manner in order to improve technical ability, motivation and confidence

Results expected:

1. An appropriate action plan is developed and implemented.
2. A number of bidding documents for all goods, works and services based on terms of reference and technical specifications are developed.
3. All correspondence is managed and followed up effectively.
4. An appropriate system for conducting bid evaluation meetings is put in place.
5. Bid evaluation reports are drafted, prepared and reviewed on a regular basis.
6. Proper filing, documentation and reporting systems are established and maintained within the directorate.
7. A proper system of transfer and maintenance of skills and knowledge within the directorate is in place.

Reporting obligations:

The Director, Procurement, will report to the Director General, Admin and Finance.

Job Requirements

Minimum requirements:

1. A Master degree in Economics, Procurement, Business Administration, Public Administration with 3 years of relevant experience.

2. A Bachelor degree in the mentioned subjects with 5 years relevant experience.

3. Excellent Written and spoken Dari or Pashto and English languages.

4. Computer skills, MS office packages, such as Word, Excel and PowerPoint.

Desirable attributes:

1. Recognized Training in the field of procurement, procurement law, policy formulation and strategy development.
2. Practical experience of developing procurement plans, procedures, projects and bidding documents.
3. Demonstrated knowledge of procurement law of Afghanistan and other national and international legislations regarding procurement.
4. Demonstrated experience in drafting RFP, RFQ, bidding evaluation reports, and different types of contracts.


Notice of revision:

These terms of reference may be revised subject to operational needs.

Submission Guideline

Interested Afghans with the required qualifications and experience should fill in the application form online by clicking on the link 'login to apply’ and submit their applications electronically through our website: www.afghanexperts.gov.af or jobs@afghanexperts.gov.af.

All Kabul based and international applicants should submit their applications electronically. Applicants from the provinces in Afghanistan may submit hard copy applications to the office address:

Independent Administrative Reforms and Civil Service Commission
General Directorate of Programs’ Design and Management
3rd Road, Afghan Film Street, South of Kolup Askari
Shashdarak, Kabul
Telephone: 075-2023637
Email: jobs@afghanexperts.gov.af

In all cases applications must be made using the prescribed application form: submissions of curriculum vitae alone cannot be considered.

Please submit ONLY your application electronically and mention the Title of the position plus Vacancy Number in the subject of the e-mail; please do NOT submit any other supporting documentation or educational certificates with your application. If you are short listed you will be asked to submit electronic copies of your educational certificates and if you are invited to interview you will be required to present the originals of certificates.

Applications will not be accepted after the closing date. Only short-listed candidates will be contacted for interview.


Note: In the interests of open and fair competition and a merit based selection process applicants are advised that lobbying for a position , whether by the applicant or by any person acting on his or her behalf, shall result in the immediate disqualification of the candidate from further consideration. Applicants are strongly advised to inform potential supporters of this restriction which shall be strictly enforced.



Female candidates are highly encouraged to apply

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