Grants Officer

About DAI/ACEBA

DAI, a private company, seeks candidates for ongoing multi-year humanitarian assistance initiatives in Afghanistan. Our programs create jobs, enhance value chains, and support businesses to improve the livelihoods of Afghan citizens in a variety of traditional industries and services including carpet production, light manufacturing, food processing, agriculture/agribusiness development, livestock development, and training. We support private businesses, farming communities, and individuals who need to learn job skills and trade production improvement techniques.

Job Summary

The Grants Officer is responsible for coordinating the activities of, and providing administrative support to, ACEBA Sr. Grants and Subcontracts Implementation Managers and the Sr. Grants Manager to ensure smooth implementation of ACEBA Export Acceleration Fund (EAF) grants and sub-contracts in his/her assigned region. From the point that Agreements are signed through to Agreement completion and final disposition of equipment, he/she will track the progress of implementation and will have distinct responsibilities for maintaining databases, obtaining legal documentation, and reporting.

Duties & Responsibilities

Coordinate closely with REA Director, regional Value Chain Managers, Sr. Grants and Subcontracts Implementation Managers, and Sr. Grants Manager to support efficient implementation of EAF grants and activities.

Upon approval of applications by USAID, update appropriate entries in TAMIS, change the status from an Application to an Agreement and revise deliverable dates after consulting with the Sr. Grants Manager or her/his designee.

Prepare EAF Agreements for signing by D/COP and partner.

Create Procurement Requisitions on TAMIS and confirm Final Equipment Specifications with Sr. Grants and Subcontracts Implementation Managers. Once all is approved, inform Procurement Team to commence the procurement process.

Inform Capacity Building and Placement Manager if any training, events, or technical assistance is required.

Ensure vetting eligibility and licenses are current for all partners, request re-vetting when it expires, and request updated licenses when required.

Suspend implementation for any EAF partners whose eligibility and/or license have expired. Send suspension letters to partners in close coordination with the Senior Management Team.

Compile Monthly Partner Progress Reports from Sr. Grants and Subcontracts Implementation Managers.

Monitor TAMIS for deliverable deadlines, license dates, vetting eligibility dates, and other fields, for missing or outdated information.

Electronically file relevant documentation according to respective EAF agreements - proof of deliverables, modification requests, quotations, etc. - so that it is always audit-ready.

Liaise regularly with EAF partners, keeping them informed of progress with procurement activities, address concerns or questions raised - ensure they remain satisfied with ACEBA and the process of implementation.

Other duties requested by supervisor.

DAI Ethics/Policy Notice

It is illegal to offer DAI staff commissions, kickbacks, or gifts of any kind. If a DAI employee asks for commissions, kickbacks, gifts or engages in conflicts of interest or fraud of any kind, they will face disciplinary action and their actions will be reported.

DAI’s policy against bribery, conflicts of interest, and fraud exists throughout the life of the recruitment and beyond. Even if the recruitment is closed, if any party is found guilty of fraud, conflicts of interest or bribery, DAI will investigate and pursue disciplinary measures, including pursuing the matter in a court of law. 

DAI operates a zero-tolerance policy toward sexual exploitation, abuse, and harassment. DAI maintains policies and standards to prevent human trafficking and /or forced labor on its projects worldwide. DAI fully supports the prevention and prohibition of human trafficking and forced labor and complies with government laws and regulations to prevent human trafficking and forced labor.

The willingness of employees and others to report any concerns is essential to the enforcement of our policies. DAI requires all staff to report all incidents, suspected incidents, or reports of incidents to the appropriate channels. All reports, allegations or suspected activity that breaches the above will be immediately investigated. 

To report cases of suspected violation please contact ethics@dai.com. Do not use these emails to ask questions about the positions. These emails are only for reporting fraud, bribery, kickbacks, abuse, and conflicts of interest

Job Requirements

Bachelor’s degree with at least 4 years of relevant experience or 7 years overall experience.

QUALIFICATIONS

Experience in grant and/or project management with an international organization. Experience with USAID grant management preferred.

Good computer, math, and writing skills.

Ability to take responsibility and work without significant supervision.

Proficiency using Microsoft office suite, and other relevant software.

Excellent communications and teamwork skills with the ability to relate to people at all levels of the organization and of different multi-cultural backgrounds.

Fluency in English is required; Dari and/or Pashto preferred.

Submission Guideline

DAI is accepting applications from interested individuals. If you are interested in being considered, please submit your CV and cover letter via ACEBARecruitment@dai.com noting the position title and reference number (Grants Officer, ACEBA-P122-Mazar) in the subject line. Only short-listed individuals will be contacted for follow-up. Applicants may be subject to prescreening criteria to expedite placements as they occur. In submitting your application, you understand that additional requests for information and/or participating in a screening interview to narrow candidate pools for shortlisting do not constitute a job offer or guarantee of employment.

DAI Ethics/Policy Notice

It is illegal to offer DAI staff commissions, kickbacks, or gifts of any kind. If a DAI employee asks for commissions, kickbacks, gifts or engages in conflicts of interest or fraud of any kind, they will face disciplinary action and their actions will be reported.

DAI’s policy against bribery, conflicts of interest, and fraud exists throughout the life of the recruitment and beyond. Even if the recruitment is closed, if any party is found guilty of fraud, conflicts of interest or bribery, DAI will investigate and pursue disciplinary measures, including pursuing the matter in a court of law. 

DAI operates a zero-tolerance policy toward sexual exploitation, abuse, and harassment. DAI maintains policies and standards to prevent human trafficking and /or forced labor on its projects worldwide. DAI fully supports the prevention and prohibition of human trafficking and forced labor and complies with government laws and regulations to prevent human trafficking and forced labor.

The willingness of employees and others to report any concerns is essential to the enforcement of our policies. DAI requires all staff to report all incidents, suspected incidents, or reports of incidents to the appropriate channels. All reports, allegations or suspected activity that breaches the above will be immediately investigated.  

Functional Area

Business Administration

Grants Management

Grants

Countries

Afghanistan

Provinces

Balkh

Submission Email

ACEBARecruitment@dai.com

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