HR/Admin Officer

About Counterpart International

Job Summary

Overall Responsibilities
The HR/Admin officer will be responsible for the recruitment and hiring of new staff as well as staff performance evaluation tracking. The post holder is responsible for benefits administration, procedures and staff personnel files. S/he also facilitates and coordinates the process for international staff traveling to/from Afghanistan or within Afghanistan on business, annual leave, and R and R trips, including booking of tickets and arranging accommodation for national staff traveling in country. HR/Admin officer reports to HR/Administration Manager.

Duties & Responsibilities

Specific Duties
• Update job descriptions for staff vacancies in consultation with relevant departments.
• Disseminate information on open positions through relevant networks and distribution lists.
• Follow up with relevant departments to shortlist candidates to interview for an open position.
• Participate in the interview panel for the first round interviews of prospective candidates.
• Track and keep updated all national staff benefits including annual leave and sick leave records, leave without pay, maternity leave, academic leave.
• Inform HR/Admin Manager about end-of-contract dates for all national staff and notify when performance evaluations for staff are due. Provide notice one-and-a-half months in advance and inform all supervisors accordingly.
• Follow up with all supervisors on the performance evaluation for their subordinates and on their own.
• Maintain complete staff records and ensure that they are available for inspection and in accordance with all relevant Afghanistan Laws (as instituted), USAID rules and regulations and Counterpart polices.
• Advise national staff on policy issues and assist them in the interpretation of the national staff employee regulations as per Local Staff Employee Handbook.
• Prepare national staff work contracts as per policy and in consultation with the HR/Admin Manager.
• Assist in identification of training opportunities and advise on staff development initiatives.
• Travel arrangements for CPI staff – tickets bookings, transfer arrangements, visa arrangements and accommodation in country.
• Forwarding and shipment of personal effects of arriving/departing foreign personnel, including procuring three (3) necessary quotes for all shipping, contractual or other proposed program expenditures.
• Assist HR/Admin manager in acquiring passports and visas for national staff traveling to other countries on official business and process visas and other permits for expatriate staff and visitors to Afghanistan.
• Processing and/or assisting relevant administrative staff on any official CPI work with ministries, including submitting Counterpart International Afghanistan programs report to Ministry of Economy. Liaise with all ministries regarding Counterpart issues, and ensuring that documentation is according to Afghan government rules and regulations.
• Suggest, devise, and recommend improvements to the admin/HR process for the I-PACS program.
• Any other task as assigned by the supervisor.

Job Requirements

• Minimum high school education, baccalaureate (BA or equivalent) preferred.
• Extensive experience in Human Resources.
• At least 2 years working experience, preferably with an international or local NGO.
• Demonstrated proficiency in English language, both spoken and written, in addition to two main local languages, Dari and Pashto.
• Good computer skills (Word, Excel, Internet, data base).
• Advance organizational, communication and reporting skills.
• Ability to work under pressure and manage multiple tasks simultaneously and effectively.
• Attention to detail, ability to track and follow up on multiple tasks independently while keeping all stakeholders informed in a proactive manner.
• Excellent cross-cultural skills, ability to work in a diverse, multi-cultural NGO environment, with respect, professionalism and gender sensitivity.

Submission Guideline

Counterpart International is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, national origin, marital status, religion, gender, age, disability, sexual orientation, personal appearance, family responsibilities, political affiliation, or enrollment in a college, university, technical school, or adult education. For additional information about Counterpart International I-PCAS, please visit www.counterpart-afg.org

Applications: Qualified candidates are requested to send their application along with copy of updated CV to the attention of the HR Department (clearly indicate the position title in the subject line) at the following mail address or email no later than Saturday 4,November 2010 to admin@counterpart-afg.org.

Functional Area

Administrative

Countries

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