Humanitarian Affairs Officer (OCHA)

About UNDP Afghanistan

Job Summary

Under the supervision of the Head of Sub-Office (HoSO), the incumbent will be expected to be able to perform the following, but tasks will be assigned according to regional requirements and capacity:

Summary of key functions:

Coordination
Civil Military/Access Coordination
Information Management / Advocacy

Duties & Responsibilities

Coordination

Assist in establishing partnerships with other humanitarian agencies to plan and evaluate complex humanitarian and emergency assistance programmes; help ensure that latest findings, lessons learned, policy guidelines, etc. are incorporated into these activities, including gender-related considerations;
Assist in the coordination of delivery of international humanitarian/emergency assistance for complex emergency/disaster situations; complete rapid assessments, prepare situation reports, analyzing the situation and specifying unmet requirements of stricken areas;
Assist in the coordination of disaster response/preparedness and in the formulation of project proposals; provide technical support to the assigned regional office;
Coordinate with government entities, including ANDMA and DORR across the region;
Backstop international HAOs in cluster coordination and developing a strong knowledge base and relationships with clusters and key humanitarian partners.
Emergency Response Preparedness & Contingency Planning including assistance in the implementation of the OCHA-led biannual regional Emergency Response Preparedness (ERP) review;


Civil-Military/Access Coordination

Assist in all matters related to civil military coordination including the organization and facilitation of civil–military coordination meetings
Support the development of strong relations with all provincial and regional civil-military stakeholders, including with ANA, ANP, and ANBP
Assist in the development of the regional CMCoord training for the dissemination of the Civil Military Guidelines;
Prepare the training material in local languages;
Work with the HoSO to represent the humanitarian community to the appropriate military/access actors
Help develop appropriate civil-military advocacy messages on behalf of the humanitarian community
Maintain the civil-military database
Support the HAC on day-to-day operations related to humanitarian access – identification of interlocutors, negotiations for operational access and compiled
Compile a database that UN and partners can use to determine humanitarian access modalities;
Assist UN Agencies and NGOs in obtaining passage to hard-to-reach areas and timely coordination from relevant authorities needed for unfetted movement / access;
Provide and coordinate information on a case by case basis for areas where there is acute need for assistance;
Follow up on the humanitarian access incidents (information gathering, liaison, reporting, etc) and update OCHA access database;
Support access liaison functions with the authorities and other entities when UN and NGO staff face humanitarian access issues- whether cross line or cross border;
Provide training and advice to UN, NGOs for access of personnel and goods;


Information Management/Advocacy

Assist in the collection, monitoring and analysis of information on humanitarian developments, disaster relief/management programmes or emergency situations in the assigned region; help develop and maintain a “watch list” of areas with potential for humanitarian crisis;
Assist in the establishment and maintenance of contacts with provincial government officials, other UN agencies, non-governmental organizations, diplomatic missions, media, etc., in the assigned region;
Assist in the production of analytical reports on the humanitarian situation and assist in strengthening information networks to gather humanitarian data;
Help establish, consolidate and maintain a database of information on who is doing what where; assist in developing provincial profiles for provinces in the assigned region, as well as hazard maps, contact lists and databases on humanitarian assistance and preparedness;
Support advocacy efforts concerning humanitarian issues based on analysis of the humanitarian situation, especially on the protection of civilians;
Contribute to the preparation of various written reports, documents and communications, e.g. draft sections of studies, background papers, policy guidelines, briefings, case studies, presentations (including PowerPoint), correspondence, etc., as required;
Assist in organizing work groups, meetings, conferences, consultations with other agencies and partners on humanitarian and emergency relief-related matters.
Knowledge management

Develop and maintain a repository of key documents, presentations, photos and other materials that are necessary for the team to access and make use of knowledge products
Facilitate the exchange of knowledge on specific thematic areas with regards to UN OCHA’s mission
Contribute to the identification and drafting of success stories, gaps and best practices with regards to UN OCHA’s mission
Other tasks that may be required

Assist the HoSO in identifying significant humanitarian issues and problems to be addressed in the assigned region.
Develop well-reasoned, innovative suggestions and approaches to problem resolution in dealing with complex policy/technical issues.
Assist the HoSO to manage projects and work teams, ensuring timely delivery of outputs.
Help meet organizational objectives and provide sound analytical inputs and advice with respect to coordination of humanitarian/emergency action.
Provide effective guidance on cultural and political issues intrinsic to the assigned region. Timely deliver assigned outputs, develop partnerships and effectively interact with colleagues internally and externally.
Perform other duties as required

Job Requirements

Education:

Master Degree preferably in Political or Social Science, Law, international studies, Public Administration, or other relevant science is required.
A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Experience:

Up to 2 years of relevant progressively responsible experience in humanitarian affairs, emergency preparedness, crisis/emergency relief management or other related area, preferably with Master’s Degree is requires. And 4 Years of relevant experience with Bachelor’s.
Civil-military coordination experience is a plus. Good drafting and report writing skills are required.
Problem Analysis and Decision-Making

Conceptualizes and analyses problems to identify key issues, underlying problems, and how they relate

Job Knowledge and Technical Expertise

Demonstrates comprehensive knowledge of IT, humanitarian, resilience and recovery issues and applies it to work assignments; knowledge of relevant organizational policies and procedures to support the project objectives and the mandate of the organization

Client Orientation

Anticipates constraints in the delivery of services and identifies solutions or alternatives; proactively identifies, develops and discusses solutions for internal and external clients, and persuades managements to undertake new projects or activities; advises and develops strategic and operational solutions with clients that add value to UN OCHA programmes and activities.

Knowledge Management

Actively produces and disseminates new knowledge; creates/contributes to mechanisms to collect and share knowledge

Capacity Building

Actively seeks learning opportunities; demonstrates commitment to ongoing professional development

Planning and Organizing

Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary

Accountability

Takes ownership of all responsibilities and honors commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable

Submission Guideline

Disclaimer
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Functional Area

Administrative

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