Junior Finance Assistant

About UN-Habitat

The United Nations Human Settlements Programme (UN-Habitat) is the UN agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. This post is located in the UN Habitat Regional Office for Asia and Pacific (ROAP) at Kabul duty station.

UN-Habitat Afghanistan

The United Nations Human Settlements Programme, UN-Habitat, has been working within Afghanistan since 1992 with funding support of USAID, Japanese and Australian Governments, EU, CIDA, Swiss Agency for Development and Cooperation (SDC), Kingdom of the Netherlands and several other bilateral donors and multilateral donors. During this period, its programme has expanded to include a wide range of human settlements initiatives, from humanitarian emergency support to small-scale neighborhood level improvement schemes to municipal scale governance reforms.

Operations Division:

Operations Section, UN-Habitat Afghanistan Programme is responsible for providing professional, timely, accurate, effective, and efficient support to the country office programme by ensuring that financial resources are unitized in the best interest of the organization and in line with UN rules and regulations. The Operations Section comprises Finance Management, Human Resource Management, ICT, Procurement and security.

Job Summary

Under the direct supervision of Administrative Officer and Finance and Budget Officer, Junior Finance Assistant

will undertake the following tasks and activities:

Duties & Responsibilities

• Assist in review, monitoring, tracking and analysis of system transactions on daily basis and making corrections as appropriate.
• Maintain and process all project relevant information in Umoja.
• Assist in review and reconcile various clearing accounts to ensure appropriate balances. Investigate erroneous/invalid entries and take appropriate corrective accounting action.
• Raise necessary obligation documents for contracts, travel etc. and prepare both payment and expenditure reports; and follow up
• Obligation of funds against checked documents in UMOJA, i.e. creation of Shopping carts, POs, Low Value POs, Precommitment and Commitments and digitizing all obligation documents.
• Proper maintenance of obligations and on time closure of all those obligations which are not needed.
• Quality control and proper track of payments related to field office rents.
• Quality control and proper track of payments related to field rental vehicles.
• Assist in the processing of payments to local vendors for goods and services. This includes amongst other things, calculating, inputting, and checking payments for correctness and communicating discrepancies to supervisor.
• Assist in processing payments to staff members for their entitlements including salaries, claims and other allowances locally.
• Follow up with various offices for approval of document created in the system
• Co-ordinate with other finance staff and respond to enquiries in respect to relevant financial matters.
• Assist Human Resource section in recruitment process.
• Ensuring proper filling system. This includes proper filing of all the project documents, budget revisions, invoices, both soft and hard.
• Performs any other tasks assigned

Job Requirements

Professionalism: Ability to identify and resolve budgetary problems and identify sources for data collection. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect their own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Qualifications

a) Education and Experience:

High school Certificate with two years of work experience in the field of Administration and Finance.

b) Language:

English and French are the working languages of the United Nations Secretariat. For the posts advertised, basic English, speaking and writing of local languages required.

Submission Guideline

Interested Afghan National Candidates should submit the following required documents.

1.      A cover letter that shows how your qualifications and experience meet the VA requirement.

2.      An update and signed P11 form for the individual contractor (IC) that contains all your information.

To the hr-kbl-hab@un.org  indicating on the SUBJECT line the vacancy number of the position, please note that applications received after the closing date (12 December 2024) will not be given consideration. Only short-listed candidates whose applications meet the above criteria will be contacted for an interview.

Note: Subject line must be: (2024-12-240) or your application may not be considered.

Submission Email: hr-kbl-hab@un.org

For more details about UN-HABITAT and UN-HABITAT Afghanistan Country Programme refer Website: www.unhabitat.org and www.unhabitat.af

Functional Area

Administrative

Finance

Countries

Afghanistan

Provinces

Kabul

Submission Email

hr-kbl-hab@un.org

Attachments

P11 -English.doc

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