Legal Procurement Manager (PMO)

About DABS

Job Summary

2. JOB PURPOSE
Why the job exists

In coordination with the DABS Corporate Purchasing and Procurement Department, supervise the Da Afghanistan Brishna Sherkat (DABS) procurement department to provide procurement-related support to the DABS in the areas of procuring goods and services, liaising with external vendors, accounting for the purchasing function, and the development and implementation of supporting policies and procedures.

Duties & Responsibilities

3. PRINCIPAL ACCOUNTABILITIES
Major areas representing all the key outputs of the job


Procurement of Goods and Services. Lead and co-ordinate the efficient and effective corporate procurement efforts for the DABS, ensuring quality of service and transparency, in accordance with international best practices for tendering, including the management of the staff and resources of the procurement department.

Liaising with External Vendors. Act on behalf of the organization as the liaison between the DABS and external vendors on all procurement and tender-related issues in a consistent and equitable fashion.

Accounting for the Purchasing Function. Supervise and monitor the dissemination, recording, tracking, and preservation of all relevant document, audit trail, and financial and accounting related information pertaining to the purchasing function within the DABS.

Policy and Procedure Definition and Dissemination. Define and document all necessary corporate purchasing-related policies and procedures and ensure appropriate communication and dissemination to all DABS staff members. Policies and Procedures should follow a standard template, and should be reviewed and updated on a regular basis to ensure relevance to changing organizational circumstances.



4. KEY PERFORMANCE INDICATORS
Performance measurement; the type of impact to the KPIs can be primary, shared or contribute


Average tender cycle time – from Purchase Requisition to Good Receipt/Service Entry

Value of goods and services procured per quarter

Number of vendors on approved/preferred vendor list (trend over time)

Number of formal vendor complaints/contested tender awards

Number of open Purchase Orders > 1 year old

Percentage of procurement policies defined and disseminated in relation to those identified as being required

Staff turnover ratio

5. MAJOR CHALLENGES
The greatest challenges facing this position


Supporting the commercial transformation of the DABS and specifically the process changes which impact the purchasing function.

Supporting the purchasing requirements of the DABS in transition and specifically working with management and leadership to provide timely and actionable communication to staff.

Working as an equal partner with the DABS leadership team to provide strategic support of corporate purchasing activities.

Supporting commercial process automation of the DABS and specifically in support of the Enterprise Resource Planning (ERP) system – MS Great Plains and the Commercial Customer Enumeration/GIS system – TBD.

6. DECISION MAKING AUTHORITY
Typical decision points


Signatory powers on reports and documents issued by the department.

Supervisory line authority, including but not limited to assigning and reviewing work, assessing performance, coaching, reviewing and approving leave and training.

Responsible for liaison with all external vendors on behalf of the DABS on all procurement/tender-related issues.

Responsible for the procurement of all goods and services on behalf of the DABS.

Job Requirements

A university degree in Business Administration or Law, or a related field, plus a Professional Purchasing Certification.
Has a minimum of 3 years of experience in corporate procurement, with specific experience in a post or active-conflict environment.
Experience with contract management, administration and law.
Experience in managing procurement staff.


Knowledge & Skills:

Has thorough knowledge of the procurement process, including the complete cycle from Purchase Requisitioning through to Goods Receipt/Service Entry.
Has thorough knowledge of best practices relating to transparency and International Competitive Bidding, and bidding processes of donor organizations including USAID, World Bank, etc.
Has thorough knowledge of procurement-related systems and information technologies.
Has thorough knowledge of applicable procurement legislation, laws, rules, and guidelines.
Excellent oral and written communication skills, including the ability to deal effectively with the public and external organizations.
Demonstrated project management skills, including the ability to effectively manage staff, costs, and schedules.
Has the ability to interact with leaders and executives to advance the critical issues of the procurement function of the DABS.
Maintains appropriate network of contacts and current knowledge of industry trends and changes.


Laful knowledge in procurement field

Submission Guideline

We are an equal opportunity employer and provide along with regular benefits extensive learning opportunities through training programs within the country as well as outside the country.
Interested applicants should send their resume to the Human Resources Department, Da Afghanistan Breshna Sherkat (DABS) Chaman Houzuri, Kabul, Islamic Republic of Afghanistan or via email at : hr@dabs.af

You are required to mention the name of the post you are applying for in the subject of your email otherwise your email will not be considered as received one.

Functional Area

Procurement

Countries

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