Logistics Officer (Fleet) - NOA

About UN-WFP Afghanistan

The United Nations World Food Programme (WFP) is the world's largest humanitarian Agency, fighting hunger worldwide. WFP has been working in Afghanistan since 1963. In 2014, WFP fed over 3.6 million vulnerable Afghans and our operations include: capacity building, Purchase of Progress (P4P), Food Voucher, Food for Assets, Food for Work, Food for Training, Food for Education, Mother-and-Child Health and Nutrition and Emergency Relief. WFP food assistance aims to help the most vulnerable, food insecure Afghans, including women and children, as well as families affected by conflict and natural disasters.

Job Summary

To collect, analyse and report on information to maximise efficiency of the logistics operations and activities. 

Duties & Responsibilities

The Logistics Officer (Fleet) reports directly to the Head of Fleet Management in Kabul for the following tasks:

•   Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records maintained properly. 

•   Assist with logistics operations including all logistics assets in order to ensure timely and cost-effective delivery of WFP cargo;

•   Assist in the training of staff and ensure that staff ise adequately trained, cross trained and identify any additional training needs to achieve high working standards;

•   Follow up on projection of needs and call forward requirement;

•   Follow the movement of food and non-food items for the projects and operations in the country;

•   Identify the need of fleet requirements/capacity in various sub stations in terms of food deliveries and geographical location and assign fleet trucks accordingly;

•   Identify the need, based on programme plan, and request fuel accordingly;

•   Supervise Fleet staff as when required;

•   Handle petty cash and operational advance;

•   Carry out assessments of road conditions and purchase appropriate types of tyres with minimum cost;

•   Identify staffing needs in AOs and advise the Head of Fleet accordingly;

•   Administer Fleet Wave and make sure all the data is up to date;

•   Prepare yearly procurement plan and submit it to Head of Fleet;

•   Conduct regular meeting with service providers and identify areas where trainings are to be arranged for outsourced staff to maximize performance;

•   Develop procedures for maximum utilization of Fleet trucks;

•   Evaluate the technical conditions of aged Fleet trucks and advise on disposal;

•   Reconcile FMS and LESS data on monthly basis for deliveries made by Fleet;

•   Monitor fuel consumption on monthly and analyze the consumption of each truck;

•   Extract data from FMS and prepare monthly, quarterly and yearly reports;

•   Assist all country fleet/workshops that maximum health and safety requirements met in full, together with considerations for environmental needs.

•   Travel occasionally to all field locations, when required by the organization.

•   Will perform any other duties as requested by Head of Fleet.

Job Requirements

Advanced University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management or other related field, or First University degree with additional years of related work experience and/or training/courses.

Experience:

Typically one year or more of postgraduate professional experience in a relevant field of work, specifically in fleet management, with a background and interest in international humanitarian development

Language

Fluency in spoken and written English, Pashto and Dari is required. 

Submission Guideline

Please copy and paste the below link into the browser to access the VA.

https://career5.successfactors.eu/sfcareer/jobreqcareer?jobId=153950&company=C0000168410P

Functional Area

Procurement and logistics

Countries

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