Logistics Officer- Jumhuriat Specialty Hospital

About Ministry of Public Health

Job Summary

1.1 Nature and Scope of Assignment:
This assignment involves all logistic support in the form of installation, maintenance and working condition as Logistic Officer to the new Jumhuriat Specialty Hospital (JSH) under the supervision of the Hospital Director.. Successful candidate will provide logistics related technical advice and supply chain management support to the new JSH.
2.2 Objectives:

2.2.1 To oversee all logistic issues and supply chain management functions of the new Jumhuriat Specialty Hospital and make it fully functional in this specialty hospital as per the operational plan of MoPH ensuring that the services are provided as envisaged. She/he is primarily responsible for receiving, storing, recording and issuing medical supplies and consumables. Operational planning and management:


Develop logistics and supply chain management work according to the operational plan which incorporates goals and objectives that work towards the implementation of hospital sector strategy.

Ensure that all the logistic and supply chain issues of the JSH meets the expectations of government donors, partners and the Board.

Oversee the efficient and effective day-to-day logistic inspection and supply chain operation of the new JSH.

2.2.2. Leadership capability:


Participate with the Hospital and Administration and Finance Director in developing a vision and strategic plan to guide the logistics and supply chain management functions of the hospital.

Act as a professional Logistics Officer to the new JSH.

2.2.3 Program planning and management:


Oversee the logistics planning, implementation and evaluation of the logistics and supply chain management issues in the hospital services.

Ensure that the proper logistics and supply chain management service is offered to the hospital and contribute to the organization\'s mission.

Monitor the day-to-day check of all hospital logistics and supply chain management services of the organization.

2.2.4 Human resources planning and management:


Determine the logistics and supply chain management servicing staff requirements for hospital service delivery in association with the Hospital Director.

Oversee the implementation of the right human resources policies, procedures and practices for the logistics and supply chain management servicing activities including the development of job description for all staff under him/her.

2.2.5 Procurement:

Oversee the supply chain for entire hospital through buying goods, stock including setting up supplier agreements after appropriate tendering processes and arranging transportation by deciding on the best supplier strategy for the hospital operations and provide advice to hospital logisticians, including developing agreements, preferred supplier lists and supplier performance management etc.

Ensuring that goods are procured in a timely and cost effective manner within regulations ensuring that paperwork and electronic filing is completed efficiently.

Oversee the processing of supplier and invoices for items purchased in accordance with operating procedures and regulations.

Process all repair requests regarding logistics received from all departments.

Ensure excellent formal and informal communication with hospital staff.

Provide personal supplies and equipment for staff as part of the store management

Oversee all aspects of the hospital store including access, stock control systems and paperwork.

Oversee the hospital asset register, ensuring that it is up to date and coherent with hospital logistics asset lists and assets are given indexing or tracking numbers to each logistics and properly entered and updated in the database .

Duties & Responsibilities

The successful candidate should have the following duties and responsibilities:

Be responsible for performing inventory and financial management procedures including ordering, receiving and storing supplies and function as head of the department of Logistics and Supply Chain Management of the new JSH.

Be responsible for ensuring all requests for goods by hospital management teams are fulfilled on time with identification and selection of most appropriate suppliers to fulfill purchase requests, raising efficiency and achieving greater cost effectiveness.

Responsible for overseeing the procurement, warehousing and asset management functions within hospital including monitoring, advising, promoting and training in good practices in supply chain management, including development of improved logistics systems and systems compliance.

Responsible for overseeing an effective asset tracking function and for the secure and efficient storage of goods in the hospital store and supervise technicians and clerical staff in the department with monthly duty roster of logistics staff and approve work schedules and on call schedules for the department and be responsible for the safety and security of the department.

Support and development of supply chain function (load, unload and move stock using equipment such as fork lift and hand carts), procurement, warehousing and asset management) in the new JSH and be responsible for identifying, promoting compliance with good practice and hospital procurement procedures and systems.

Develop procedures in cooperation with Administration and Finance Director within rules, policies, guidelines and procedures. Monitor and enhance procedures in hospital operation through roper advice and training, ensuring that staff follows rules, guidelines and good practices.

Perform quality control, property management and repair parts management.

Take part in the selection, development and roll-out of the hospital logistics software system (including supply chain and asset management), and on-going training of staff in its use.

Actively participate in the working groups and meetings, promoting cooperation and communication on logistics matters

Responsible for up keeping the logistics and supply chain management at the new JSH and play a crucial role in recruitment of equipment servicing staff and ensure that all staff receives an orientation programme to the organization and appropriate training needs are analysed and provided along with coaching and mentoring of the staff and ensure that instruction and training programs are held as required for the technicians and the clinical support if of high professional standard.

Ensure proper safety standard for all logistic appliances used at JSH and assess future space and equipment needs for the department and JSH.

Assist in the implementation of operational plan, policies, strategies and equipment standards for the hospitals and develop training modules relevant for the staff.

Develop tools and supervisory check list for monitoring, supervision and evaluation of all logistics and supply chain management element and make visit of the hospital to check every day.

Evaluate the professional performance of all staff in the department and making recommendation, promotion or and termination of staff;

Prepare the budget for the department ensuring the Implementation of the policies and procedure, in accordance with the policies and procedures of the new JSH.

Liaise with Administrative and Finance Department for preparation of new logistics, its specification, assessing and evaluating that the logistics are as per need of the JSH and specification are right in consultation with the Medical/Hospital Director.

Serve as member of the Hospital Management Board/Committees and liaison with the committees as required to ensure provision of continuous service, which may require that appointee to be on call and work overtime during evenings, night’s holidays and Fridays.

Ensure that the overall activities meet the requirements of quality management and environmental policies and legal stipulations currently valid in Afghanistan.

Demonstrate evidence of successful participation in required training programmes offered by the hospital.

Recognize the necessity to continually develop skills and acquire additional knowledge appropriate to the position.

3. Skills, Experience and Qualifications:
This assignment involves proper logistics and supply chain management support to the Jumhuriat Specialty Hospital under the supervision of the Hospital Director and the Hospital Management Board, the successful candidate will provide technical administrative and logistics and supply chain management support and technical inputs required to allow the MoPH to achieve its objective of running the Jumhuriat Specialty Hospital as per the operational plan having sufficiently qualified and trained human resources in order to implement MoPH operational plan and strategy.
3.1 Skills:
Working with the Hospital Director and the Hospital Management Board with assistance from the World Bank Capacity Development team, and other relevant individuals, the Logistics Officer will:

Be a good team worker, capable of working effectively in a very challenging environment with excellent communication skill and new initiatives skill.

Logistic officer need to have excellent organization skills, enabling them to quickly locate goods to be procured, distribution or placement within the warehouse.

She/he should interact with everyone from vendors to management to co-workers, they should be strong communicators.

Must have a firm grasp of how to operate sometimes equipment used to move goods , as well as the strength and stamina needed to spend a lot of time on their feet and lifting packages.

Basic management and supervision skills as oversee staff

Stock control and accounting procedures

Procedures for shipping, receiving, storing and issuing stock

Understanding the handling of medical and food supplies..Interest in mathematics, bookkeeping, accounting, business administration and typing.

Ability to keep accurate records.

Enjoy physical work.

Interest in operating forklifts and other warehouse equipment.



Knowledge of current challenges and opportunities relating to new JSH.

3.2 Experience:

Previous experience as logistics and supply chain management officer in a hospital with than 200 beds in under developed, insecure or post-conflict environments.

Demonstrated experience in implementing the operational plan and the hospital logistics and supply chain management issues and training programs.

Job Requirements

Any Bachelor’s degree with logistics and supply chain management/administrative or any management training preferred.

At least 8 years of work experience in the hospital sector.

Must be experienced in MS Office: Word, Excel, Power Point, Internet etc.

Fluency in English is a plus (Dari and Pashto is must).
4. Deliverables:
The deliverables of the Logistics Officer is to run all the logistics and supply chain management issues of the new Jumhuriat Specialty Hospital effectively and efficiently and make it the best hospital in Afghanistan in near future

Submission Guideline

(I) Electronic applications will be sent to: e-mail (gdhr.moph@gmail.com) which corresponds if any of following 2 items is missing, your application will be considered as ineligible/incomplete.

1. In your emails please specify the title of the position as well as vacancy number for electronic submissions and please do the same in the hardcopy submissions.
2. Updated Curriculum vitae (CV)/Resume (Please attached your recent photo and mention in your CV exact date/periods of your work experience, graduation Day, Month, and Year).

If you are shortlisted and invited for written test/interview you will be required to present the original, the following:

A. Education Documents: Your recent education degree/diploma
 Copy of verified Baccalaureate (12 passed) degree by Ministry of Education
 Copy of verified 14 or 15 passed degree by related Ministries
 Copy of verified Bachelor Degree by Ministry of Higher Education
 Copy of verified Medical Doctor Degree by Ministry of Higher Education
 Copy of verified Master degree by Ministry of Higher Education
B. Copy of National Identity Card (Tazkira: Only the pages that show picture and Tazkira number, pages, place of issue and date of issue)

(II)

Electronic applications will be sent to: e-mail (gdhr.moph@gmail.com)

Hard copies will be sent to: HR Container, Second floor, at the Ministry of Public Health, Great Masoud Square Kabul Afghanistan.

The Contact Person at Human Resources is: Mr. Ab. Wasay Alokozai, HR Officer, MoPH-GD HR. Phone number: 0093- (0)- 786-175876


Note:
Only shortlisted candidates will be invited to written test/interview and subsequent process. Please contact the person in charge (Mr. Ab. Wasay Alokozai) for confirmation.

No CVs will be accepted after the closing date.

Any persuade will be threat as disqualification.

Candidate who applies for the same position in last six months and was unsuccessful (Obtained less than 60% marks), will not be short listed.

Fraudulent documents and or fraudulent claims in CVs and or documents will result in disqualification at any stage of the recruitment process.

Functional Area

Health/Medical

Countries

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