LOGISTICS SUPERVISOR (TECHNICAL)

About Médecins Sans Frontières (MSF)

Médecins Sans Frontières (MSF) Doctors Without Borders) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion and natural or man-made disasters to populations in danger in more than 70 countries.

Job Summary

Supervising the daily logistics activities and providing maintenance to the MSF equipment, facilities and infrastructures, according to MSF standards and protocols in order to maintain the facilities in perfect conditions and collaborate in the development of the mission.

Duties & Responsibilities

·          Monitoring maintenance activities of infrastructures, management of non-medical stocks and equipment according to MSF standards

·          Ensuring the check and follow-up of facilities under the line manager's supervision through daily visits to the facilities and reporting any anomalies or problems, evaluation of the rehabilitation needs and following up minor building rehabilitation work according to supervisor's instructions; checking that premises observe security norms and monitoring the consumption of mechanical and electrical vehicles/machines/devices

·          Planning together with the line manager the required checks and maintenance activities of energy systems/set-up according to MSF standards

·          Coordinating and leading the logistics team under his/her responsibility which includes daily supervision, monitoring of the quality of work and the definition of each person's task, drawing up their working schedules; organizing and leading team meetings; participating in the recruitment of team personnel and attending logistics meetings and accounting for his activities

·          Ensuring the vehicle fleet maintenance which includes planning and overseeing timely preventive and curative maintenance of all project vehicles according to MSF standards and Instructing and monitoring drivers on correct driving habits and standard checks

• Managing and following up orders which includes collecting logistics orders coming from different departments or health facilities; drawing up and following up orders according to the procedures in force; providing technical support to the storekeeper, makes local purchases according to MSF supply procedures and ensures reception conditions of freight or arriving material as well as the organization and setting up of materials before its shipment

MSF Section/Context Specific Accountabilities

Management of the Technical log team:

• Close follow up on the job requests and coordinate the work according the priorities with the team
• Prepare the weekly plan of the team and follow up on their achievements
• Water and sanitation: Ensure the water installation is running well all over the premises with the collaboration of the skilled and unskilled labours
• Electricity: Ensure all electrical installation is according MSF standards with the electrician collaboration
• Carpentry: follow up on the carpenter work
• Motorized fleet: Ensure the services are done on time for MSF vehicles and GEN

·       Ensure the technical Log team are following Log basics in their periodic and several installations follow up

·       Ensure all preventive maintenance needed are done on time and according MSF standards

Management and reporting:

·       Close follow up on the job requests and coordinate the work according the priorities with the team.

·       Follow up on the maintenance subcontractors work bills and contracts

·       Follow up on the payments: electricity, water tracking, sceptic tank cleaning….

·       Ensure all technical activities planned are implemented on time.

·       Prepare periodic orders for stock replenishment with the team

·       Prepare International orders with the collaboration of the technical team

·       Close follow up on the Preventive Maintenance Plan

·       Prepare the technical documentation needed to launch any tender related to technical work to be implemented

·       Being the focal point with the contractors, report at all time the progress and if any support from line manager is needed

·       Report any technical problem to line manager

·       Collaborate with the log base team to ensure the proper implementation of any shared activity

·       Manage the daily workers and the cash advances when needed

·       Prepare Internal requests and follow up on the requests with the stock keeper

·       Be part of the periodic inventories

·       Manage all the Tech Log reporting storage online and hard copies

Ø This list is not exhaustive, the Technical Log supervisor may support the log base at any time if there is a logistic related additional need.

Job Requirements

Minimum Requirements and Competencies

Education

Essential secondary education and formal technical training

Experience

At least one year in MSF or 2 years in a similar post out of MSF

Languages                       

Mission language essential; local language desirable

Knowledge

Essential computer literacy (word, excel, outlook, teams)

TMS, Wecheck, PMP are an advantage

Competencies

•           Results and Quality Orientation L2

•           Teamwork and Cooperation L2

•           Behavioural Flexibility L2

•           to MSF Principles L2

•           Stress Management L3

Submission Guideline

How to apply

1. Follow the below link OR scan the QR code to access the online job application survey. Candidates must fill in the survey in order to be considered for shortlisting: https://forms.office.com/e/VaVW9sFf1W

2, After completing the survey, send the following documents to email: msf-afghanistan-recruitment@msf.org

1. CV and motivation letter

2. Diploma

3. Other relevant diplomas/certificates

4. ID card both sides (this will be used for visitor authorisation pass)

5. work certificate related to the position

The interested candidates must answer the online survey and submit their documents before 13^th of Feb 2025 at TIME 04:00PM

**Only applications completing the online survey and sending supporting documents by email will be treated**

The reference LOGISTICS SUPERVISOR (TECHNICAL) must be stated in the email to be valid. If you do not clearly state the position for which you are applying & attach the required diploma & other supporting documents, your application may not be considered.

Only candidates who meet the essential criteria will be shortlisted and contacted.

MSF does not charge a fee at any stage of the recruitment process. All applications are free for all candidates and no one should require any payment or compensation during the recruitment process. May the candidate be asked for any fee, he/she must report to MSF Administration through the recruitment contact.

If you are selected to be part of the reserve pool, it means that MSF has validated you to be called in to work on a temporary basis, as needed. It does not guarantee that you will be offered a contract or a permanent position, even if such a position becomes available. A new recruitment can be done according to the current need.  

Functional Area

Procurement and logistics

Countries

Afghanistan

Provinces

Kabul

Submission Email

msf-afghanistan-recruitment@msf.org

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