National Administrative and Programme Support Officer

About Food and Agriculture Organization of the United Nations

Job Summary

VACANCY ANNOUNCEMENT

Issued Date: April 12, 2017
Closing Date: April 26, 2017
VA No. FAO/KBL/PRJ/SC/10-2017
Functional Title: National Administrative and Programme Support Officer
Type of Contract: National Project Personnel / Service Contract (NPP/SC)
Grade / Level: SB-04
Number of Post (s) : 01 (One)
Gender / Sex: Female (Only)
Duration : 06 Months
Extendable / Renewable: Yes (Extendable, Based on Satisfactory Performance & Budget Availability)
Probationary Period: Initial 3 Months
Project / Programme / Unit: OSRO/AFG/701/USA, Food Security and agriculture Cluster
Duty Station: Kabul – Afghanistan
Sub – Station: Nil

Duties & Responsibilities

Under the overall supervision of the FAO Representative (FAOR) in Afghanistan, direct supervision of FSAC Coordinator and in close guidance of the National Food Security Officer and Assistant FAOR (Administration), the National Administrative and Programme Support Officer will carry out the following tasks:

 Act as focal point for all FSAC related administrative and financial matters, in close collaboration with the FAO Representation in the country, and be responsible for ensuring the smooth administration;
 Prepare request for payments (fund release orders), ensure all the supporting documents are available and in accordance with FAO rules; Reconcile Petty Cash ensuring all disbursements are in accordance with FAO rules and procedures;
 Assist in handling day-to-day operational project activities; this includes organizing workshops, training events and meetings; documentation of meeting minutes and archiving the record.
 Support FSAC plan and ad-hoc assessments; partners contract management, payments and record keeping.
 Maintain a database/monitoring system to enable keeping track of the project expenditures;
 Liaise closely with the FAO Representation in the country with regard to the procurement of supplies and equipment, assist in custom clearance procedures and maintain inventory records;
 Organize appropriate filing system; maintain records and files in accordance with FAO standards.
 Maintain and update contact lists at national and regional level for all FSAC partners and liaise with cluster focal persons on administration support requirements.
 Assist HR on contract extensions, arrange orientation session, submission of staff QAR, process medical claim / request, staff leave record, staff UN ID cards, DSA and salary payments, communication expenses and travel arrangements.
 Support FSAC with data management and storage where data is obtained from a variety of sources and reports can be requested by various stakeholders.
 Carry out any other duties as may be requested by the Organization.

Job Requirements

 Bachelor Degree in Business Administration, Management, Economics, Agriculture, Food Security or a closely related field;
 At least five (05) years of relevant work experience in the field of administration and programme support.
 Ability to identify and resolve problems expeditiously and pragmatically; tact, initiative and sound judgment; ability to establish and maintain good working relations with other staff / colleagues from different cultural background.
 Ability to communicate clearly and concisely; and to learn new things quickly.
 Ability to work in a team and multi – cultural environment.
 Capability for planning, organizing and administering on-the-job independent staff training, sessions;
 Knowledge of FAO or UN administrative and financial policies, rules, procedures and systems would be an asset;
 Working knowledge (level C) of English and of the most widely used local language ( i.e. Dari and Pashto)
 Good computer skills including MS Office Package.

COMPTENCIES:
 Core competencies: FAO core competencies include: Understanding FAO’s mandate & its global contest; planning, organizing, and delivering quality results; communicating to build understanding & support; working together in teams and partnerships; engaging in continuous learning.
 Operational Effectiveness: Work independently, structure tasks, establish priorities and adhere to deadlines. Show a high degree of accuracy and attention to detail. Contribute ideas and suggestions for process improvement.
 Client Orientation: Focus on result for the client. Attend to inquiries from internal and external clients in an effective, timely and friendly manner. Treat clients with courtesy and respect even when working under pressure. Express a high level of trustworthiness.
 Interpersonal Communications and Teamwork: Work effectively and efficiently with staff at all levels, listen to others and openly share own ideas. Express sensitivity, cultural empathy and respect for diversity. Productively handle differing views and opinions and strive for achievement of shared goals. Respond positively to feedback.
 Knowledge Exchange and Learning: Share own knowledge and promote a learning culture within the Office. Actively work towards continuing personal learning, apply newly acquired skills, and support flexible use within the Office.

SELECTION CRITERIA
Candidates will be assessed against the following:

 Extent of experience in the field of administration and programme with international & UN organizations.
 Good communication skills both orally and in writing.
 Strong interpersonal skills and demonstrated ability to work in a team and mobilize team effort.
 Demonstrated ability to work with minimum supervision.

Submission Guideline

Interested Afghan nationals should complete the FAO Personal History Form (PHF) and submit it along with their application letter and CV to the email address below, clearly mentioning the post title and vacancy announcement number (National Administrative & Programme Support Officer / FAO/KBL/PRJ/SC/10-2017) in the subject line of the email, otherwise your email will not be consider for further process.

Please submit your application to below email address:

NOTE: Applicant who failed to attach the FAO Personal History Form (PHF) their Application will not be considered for further process.

The above required documents can also be submitted in writing (marked “Confidential” and clearly indicating on the sealed envelope the Vacancy Announcement Number, Postal Title, Your Name and Date of Submission ) to: the Assistant FAO Representative (Administration), FAO Representation, Ministry of Agriculture, Irrigation and Livestock, Jamal Mina, Opposite Kabul University, Kabul, Afghanistan.

The FAO PH Form can be downloaded using the following internet link:

http://www.jobs.af/jobsMediaFiles/1342949805.doc

The last date for receiving applications is 26 April, 2017. Please note that applications received after closing date will not be given consideration. Only short listed candidates whose applications respond to the above criteria will be contacted for test/interview.

ADDITIONAL NOTES:
 Only Shortlisted candidates will be contacted for the interview/test.
 Application received after closing date will not be given consideration.
 Please make sure to sign the first page of your PHF (Personal History Form) while applying for the position.
 Do not forget to write the post title and VA number on subject of your email.
 Regret letter/email will only be sent to interviewed candidates.

Functional Area

Administrative

Countries

Submission Email

FAOAF-vacancies@fao.org

Apply Now