Programme Analyst (Quality Management) NOB

About UNDP Afghanistan

Job Summary

Under the overall guidance of the Deputy Country Director – Strategy, Results and Communications and the direct supervision of the Results Management Specialist, the Programme Analyst is responsible for providing support to development and implementation of quality management within UNDP programme. The Programme Analyst organizes and implements quality management programming, project appraisal and programme implementation processes, organizes programme/project level capacity assessments as well as implements training in programme quality management.

The Programme Analyst works in close collaboration with the Programme and Operations teams, project personnel, programme staff in other UN Agencies, UNDP HQs staff and Government officials, technical advisors and experts, ensuring successful quality management UNDP programme implementation.

Duties & Responsibilities

Summary of Key Functions:

Development and implementation of programme quality management;
Quality management of CO programming processes;
Implementation of programme/project level capacity assessments;
Design and implementation of capacity building activities for UNDP staff and partners;

Ensures development and implementation of programme quality management by focusing on achievement of the following results;

Keeps abreast of changes in UNDP policies and procedures, POPP and ensures that UNDP´s corporate guidelines are adhered to in programme quality management;
Develops tools and checklists for development and implementation of programme quality management (project design, appraisal and implementation);
Support development of operational procedures for programme quality management and carries out business processes mapping and establishment and regular review/update of internal Standard Operating Procedures (SOPs) in the area of work area;
Applies UNDP´s rules and guidance on capacity assessments and organises an accurate procedure in the CO for various types of capacity assessments. Controls corporate rules and guidance are adhered to;
Coordinates systematic and comprehensive implementation of UN/UNDP policies and tools on HACT;

Ensures effective management of the quality CO programming and programme implementation processes, focusing on achievement of the following results;

Advices on the overall project design, ensures that project design follows POPP and CO guidelines and checklists;
Provides advice and comments to project formulation. Reviews project documents and revisions, provides feedback and comments on documents – with particular attention to execution/implementation modalities, project management arrangements including project structure, UNDP implementation arrangements;
Checks that project support processes and structures (HR, procurement, financial management) are designed in a cost-effective manner and that the TORs for international and national project staff are in line with CO standard formats and that pre-developed ToRs are applied;
Organises timely and systematic appraisal of all projects. Coordinates and arranges project appraisal process (Pre-Pac and LPAC), acts as focal point and secretary for the LPAC;
Oversees and coordinates accurate and timely input of project information into management module in ATLAS. Prompts the Programme Team and ensures that ATLAS information is correct and updated;
Supports implementation of Country Programme level governance structures and processes (CP outcome board mechanism);
Assists in design of UN joint programmes. Checks that project documentation follows the appropriate formats and ensures that guidelines for joint programming are followed;

Ensures implementation of programme/project level capacity assessment processes in CO, focusing on achievement of the following results;

Ensures that appropriate capacity assessment (NGO, IP assessments) have been undertaken prior to finalisation of project design and are in line with POPP. Provides advice and support to Programme Teams in designing and implementing capacity assessments. Oversees timely implementation of all relevant capacity assessments;
Participates in UN HACT working groups ensuring that UNDP´s priorities are understood and reflected in development of joint approaches, tools and systems;
Effectively implements UN HACT procedures and tools in UNDP. Ensures that HACT micro assessment is conducted for all UNDP IPs. Drafts ToR and initiate selection of assessment team/company, monitors implementation of the contract and ensures finalisation;
Follows up on results of the capacity assessment. Supports development of capacity building plans and activities at project level. Ensures that findings are reflected in project design and appropriate action plans are formulated and implemented;

Ensures design and implementation of capacity building activities for UNDP staff and implementing partners in project quality management, focusing on achievement of the following results;

Jointly with the Programme Team, carries out training in execution and implementation roles and responsibilities;
Develop guidelines and checklist for the use of the Programme Team in training of IPs including a induction package/ training for new IP partners. Keep track of training of the national IPs;
Continuously improves tools and systems used for quality management in the CO and projects. Provides ongoing feedback to Project and Programme Teams;
Makes sound contributions to knowledge networks and communities of practice;
Organizes regular trainings for UNDP staff in the areas of work;

Impact of Results

The key results have an impact on the overall quality of the country programme design and implementation. In particular, the key results have an impact on effectiveness and economy of project design processes, appropriate project execution and governance arrangements as well as the quality of project appraisal and capacity assessment activities.

Competencies :

Functional Competencies:

Results-Based Programme Development and Management

Contributes into results through primary research and analysis

Assesses project performance to identify success factors and incorporates best practices into project work;
Researches linkages across programme activities to identify critical points of integration;
Monitors specific stages of projects/programme implementation;
Analyzes country situation to identify opportunities for project development;
Participates in the formulation of project proposals and ensures substantive rigor in the design and application of proven successful approaches and drafts proposals accordingly.

Building Strategic Partnerships

Maintaining a network of contacts

Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues;
Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders.

Innovation and Marketing New Approaches

Enhancing processes or products

Generates new ideas and proposes new, more effective ways of doing things;
Documents and analyses innovative strategies/best practices/new approaches.

Promoting Organizational Learning and Knowledge Sharing

Basic research and analysis

Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things;
Documents and analyses innovative strategies and new approaches.

Job Knowledge/Technical Expertise

Fundamental knowledge of own discipline

Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position;
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
Demonstrates good knowledge of information technology and applies it in work assignments;
Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments;

Client Orientation

Establishing effective client relationships

Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion;
Organizes and prioritizes work schedule to meet client needs and deadlines;
Anticipates client needs and addresses them promptly;

Core Competencies:

Demonstrating/safeguarding ethics and integrity;
Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking;
Acting as a team player and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively;
Creating synergies through self-control;
Managing conflict;
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member;
Informed and transparent decision making.

Job Requirements

Education:

Master’s Degree or equivalent in Business Administration, Public Administration, Economics, Political Sciences, Social Sciences or related field;
Prince2 training and certification, RMG.

Experience:

2 years of relevant experience at the national or international level in providing management advisory services, hands-on experience in design, monitoring and evaluation of development projects;
Experience in the usage of computers and office software packages, experience in handling of web based management systems.

Language requirement:

Fluency in English and Dari and/or Pashto.

Submission Guideline

Note:

Interested and qualified afghan nationals should apply on-line through the UNDP Jobs site at UNDP Afghanistan Vacancy Announcement and please make sure to submit the following required documents for your application: Completed P.11 Form. The form is available UNDP Personal History Form (P.11 Form) Updated CV and Motivational Letter (Cover Letter) explaining your suitability and interest applying for this job.

Incomplete applications or applications received after the closing date will not be given consideration. Please note that only those applications who are short-listed will be contacted.

For more detailed information about UNDP Afghanistan please visit our website at www.undp.org

The vacancy announcement is open only for Afghan(s) national applicants.
Female candidates are highly encouraged to apply.

Functional Area

Management

Countries

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