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Senior Administrative Officer

FHI 360 - USWDP Project, Multi Location

This job is expired
Bachelor's Degree
Multi Location ()
Full Time
1833

About FHI 360 - USWDP Project

Job Summary

Under the leadership of the Senior Manager for Administration and Government Affairs (SMA&GA) will provide leadership in developing strategies and administrative systems for achievement of program objectives. As the member of the senior officer team of the AUSWDP project, the Sr. Administration Officer will oversee all administrative and government-related matters for the AUSDP project, including but not limited to Human Resources, Logistics & Travel for the Expatriate staff, and Corporate Registration to ensure that FHI 360 is in compliance with local laws and regulations.

Duties & Responsibilities

Human Resources

Closely assist with human resources of the project, including employee relations, compensation and benefits administration, development, implementation and administration of AUSWDP’s HR programs and employment policies, personnel record-keeping, training and workforce development, and compliance with HR laws and regulations.

Performs advance professional work advising project leadership and senior management staff on the application of employment, benefits and workers compensation laws and regulations and FHI 360’s employment policies in the context of hiring, discipline, employment termination, training, compensation, benefits, equal opportunity, leave and other HR issues.

Ensures that all personnel files, reports and records are complete, accurate and up-to-date.

Responds to all personnel and performance issues in an effective and professional matter, with support of SMA&GA.

Handles/helps with recruitment process for short- and long-term employees by adhering to sound human resources management. Ensures that the scope of work for jobs is accurately developed, classification of posts is accurate and consistent and personnel practices are conducted and performed in accordance with local laws and corporate policies and procedures.

Works with SMA&GA to craft consistent, equitable and competitive compensation and incentives and demonstrates “best practices” in regard to personnel information management.

Communicates effectively verbally and in writing to all levels of staff and management, outside officials and agencies, and with the public, expressing ideas and instructions clearly and concisely.

Maintains and updates national staff timesheets and leave balances on a regular basis in accordance with applicable Government of Afghanistan laws and USAID and FHI 360 rules and regulations.
Government Affairs

Establishes and maintains healthy working relationships with relevant Ministries of the Government of Afghanistan to ensure smooth date-to-date operation and administration for the program.

Acts as the official FHI 360/AUSWDP representative to work with relevant Ministries to address issues related to expats visa approval and extensions, work permit, corporate registration, bank account and other administrative matters as stipulated by the Government of Afghanistan.

Develops and files all the required paperwork with the Ministry of Labor and Social Affairs to request work permits and visa issuance and extensions for international staff.

Provides proper orientation to travelers and establishes an accurate tracking system to ensure that international travelers do not fall out of status during their time in Kabul, and ensures that they complete all the necessary forms (i.e. Foreign registration Cards) to be in compliance with government regulations.

Drafts and keeps proper record of all official letters addressed to various Ministries that the project is expected to work with, including but not limited to MoHE, MoFA, MoLCA, MoEC, MoIA, and MoF.

Develops and submits proper paperwork to obtain the required approvals from the Ministry of Finance and Ministry of Economy to establish local bank accounts.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with a job.
Additional Duties and Responsibilities

The Senior Administrative Officer may be expected to take on additional tasks as deemed necessary by the SMA&GA.

He/She is expected to travel to other provinces to set-up administration systems if needed

.
Professional Performance

Consistently demonstrates the acquirement of new knowledge and skills and incorporate them into actual practice

Shares knowledge and expertise with other members of the project

Understandings the strategy and objectives of the project

Job Requirements

Bachelor degree in Business Administration or other related discipline

At least 3 years of professional experience across all Administration/HR disciplines, including employment, recruitment, benefits, compensation, employee relations, training and development (preferably on USAID-funded project)

Extensive knowledge of logistics procedures, project administration, contract procedures and project follow-up.

Excellent communication skills and experience in working with group of national and international staff with different diversity

At least 2 years of experience working with US Government, (USAID and others)-funded projects

Demonstrated knowledge and experience interacting with various Ministries of the Afghanistan Government on issues of visa extensions, work permit, bank accounts and corporate registrations

Project management experience, including experience working in multi-cultural teams

Fluency in Dari, Pashtu and English

Good knowledge of drafting English and Dari official letters

Experience in the usage of Office package (MS Word, Excel, etc)

Strong organizational skills; ability to prioritize work.

Ability to work effectively, both, independently and in a team unit.

Submission Guideline

Please submit your CV and Cover Letter to the following email address:

fhi360recruitment@gmail.com


To facilitate the review, please include names and contact information for references.

Please indicate the position title and vacancy number in the subject of the email.

Please note that only short-listed candidates will be contacted for an interview.

Functional Area

Administrative

Countries

Post Date

Jun 16, 2014

Closing Date

Jun 21, 2014

Reference

047

Number of Vacancies

1

Salary Range

As per NTA salary scale

Years of Experience

3 years

Probation Period

3 month

Contract Type

Permanent

Contract Duration

Not Specified

Contract Extensible

false

Minimum Education

Bachelor's Degree

Gender

Male