About Sarey

Job Summary

Under the direct line management of Managing Director, and working closely with Deputy Managing Director, Administration and Human Resources Department (DMD-AHRD) as National Counterpart and the Directorate, the incumbent will be responsible for the review and updating of Afghanaid’s Staff Handbooks and Human Resources policies, procedures and systems; developing capacities and skills of national HR team; and induction and training of senior management in the new / revised Staff Handbook and HR policies, procedures and systems.

Duties & Responsibilities

Purpose
Under the direct line management of Managing Director, and working closely with Deputy Managing Director, Administration and Human Resources Department (DMD-AHRD) as National Counterpart and the Directorate, the incumbent will be responsible for the review and updating of Afghanaid’s Staff Handbooks and Human Resources policies, procedures and systems; developing capacities and skills of national HR team; and induction and training of senior management in the new / revised Staff Handbook and HR policies, procedures and systems.

Key Responsibilities and Deliverables
The incumbent will be required to perform the following specific tasks:

Deliverable 1
Review and Updating of Staff Handbooks
This deliverable will have three distinct components to cover three corresponding staff categories i.e. Afghanistan based national staff, UK based locally employed staff, and Afghanistan based international staff. Key tasks will include, but not be limited to:
a. Review and updating of existing Afghanaid Staff Handbooks for the above three staffing categories
b. Comparative assessment of Staff Handbooks with lead competitors of Afghanaid to ensure Afghanaid maintains a distinctive edge in the NGOs job market as one of the lead employers in the UK and Afghanistan
c. Ensure compliance of the Staff Handbook/s with the relevant national labour law/legislation (of Afghanistan and the UK)
d. Informed by the relevant elements of the national legislation, propose an implementation plan for changes introduced in the Staff Handbook, and in staff contracts accordingly
e. If required, get advice on the revised Handbooks by national legal expert in labour law
f. Arrange translation of Handbooks in local language, where required
g. Induct staff and management in the new Staff Handbooks
h. Identify and make necessary changes in existing HR policies, procedures and contracts which will be effected by the changes introduced in the Handbooks

Deliverable 2
Review and update HR Policies, Procedures and Systems
This deliverable will cover the following areas of policy formulation and related procedures and systems (this list might slightly be adjusted later):
i. Performance Management
ii. Sexual Harassment
iii. Code of Conduct
iv. Job Profiles
v. Staff Recruitment and Retention
vi. Staff Learning and Development
vii. Staff Contracts – short term/project based, long term/open ended/core staff
viii. Leave Entitlement
ix. Terminal Benefits and Retirement
x. Staff Resignation and Termination of Employment
xi. Staff grievance and disciplinary policy and procedures
xii. Staff Health and Safety
xiii. Afghan national staff, UK based staff, and international staff benefits package (e.g. life insurance, medical cover, pension scheme, R and R, etc.)

The key tasks under this deliverable will include, but not limited to:
a. Review Afghanaid and its key competitors existing policies and procedures regarding the above
b. Update the existing policies and draft new for areas where no earlier policy, guidelines or its procedures exist
c. Afghanistan based international staff contracts and applicability of British employment law on their contracts
d. Ensure Human Resources Manager (national counterpart) shadows and contributes in the process as a learning exercise
e. Arrange effective translation of all new policies in local language
f. Develop system to roll out new policies and their procedures
g. Develop HR Information Management database and a system, train HR team in effective management of this system
h. Induct senior, and where needed, middle management, in the new policies, procedures and systems

Deliverable 3
Risk Register in Human Resources
The HR expert will be required to undertake following key tasks under this deliverable:
a. Identification of key risks to Afghanaid in the area of Human Resources and development of the risk register
b. Proposal to mitigate the risks with specific actions, resources and timelines

Deliverable 4
Salary Structure
Afghanaid needs to update its staff salary structure, primarily for staff based and working inside Afghanistan (i.e. national and international), which will require the incumbent to undertake following specific tasks:
a. Salary market review in Afghanistan for all national and international staff positions
b. Based on the findings of the review, present a proposal of revised structure with costing

Deliverable 5
Capacity development of National Counterpart through various innovative learning methods, including but not limited to: creating opportunities for him to shadow the incumbent, through provision of active mentoring, objective-based coaching, guided delegation, and job swap.

To perform any other related tasks assigned by the line manager.

Ways of Working
The incumbent will be required to work under the overall steer and direct line management of the Managing Director and in close collaboration with national counterpart DMD (AHRD) and the Directorate. The work will require frequent consultation and rapid opinion surveys of large groups of staff, particularly engaging senior management and technical teams, to seek feedback on draft policy and procedures in a manner that it allows ownership and acceptance of the revised policies and procedures by the staff.

Job Requirements

Having Master’s degree in Human Resources Management is essential. Minimum 5 years senior level experience, leading organizational HR functions in a large international organization, covering both HR strategic and HR basics area of responsibilities. You will have proven track record of developing Staff Handbook, Human Resources policies, procedures and systems, based on review of existing Afghanaid HR policies as well as of other INGOs operating in Afghanistan and the UK to ensure Afghanaid’s HR policies remain competitive. You will have excellent understanding of the labour laws of Afghanistan and the UK to ensure Afghanaid’s Staff Handbooks and HR policies comply with both. You will also have experience of designing and conducting salary market survey and developing/adjusting staff salary structures accordingly. You will have past experience of developing national staff capacities through engaging them in the above processes and by coaching and mentoring them as well as of inducting and training senior management in the new policies, procedures and systems. You will have demonstrated credible evidence of being a results-driven professional.

The post requires ability to deal with challenging work situations and willingness to live and work in Kabul, with some travelling to Afghanaid work areas outside Kabul. You must have highly developed skills in effective communication (in English and preferably in Dari); computer literacy in word processing, excel and database; HR policy formulation; excellent knowledge of HR strategic as well as basic work; skills in situation diagnosis and problem solving; be able to independently design and conduct HR related surveys; mentoring and coaching national counterparts; and training senior management. You will be required to work with significant level of autonomy, take initiative, be able to meet tight deadlines and deliver high quality results against agreed priorities within the given timeframe. You must have respect for local culture and religion, be self motivated, be aware of your personal strengths and weaknesses and their impact on your work, and be able to manage stress.

Submission Guideline

Send us your covering letter defending your interest in the job together with your detailed CV at hrm@afghanaid.org.uk. You can download full job profile of the position from www.afghanaid.org.uk. Only short-listed candidates will be contacted for interviews. No telephone calls will be entertained. Interviews will be held over telephone and in Kabul within two weeks of the closing date.

Functional Area

Human Resources

Countries

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