Sr. Admin and Logistic Specialist

About Ministry of Agriculture Irrigation and livestock (MAIL)

The Ministry of Agriculture, Irrigation and Livestock is a key ministry of the Islamic Republic of Afghanistan that aims to develop the agriculture, irrigation and livestock of the rural and urban communities. The Ministry is expected to lay the foundations for a long-term strengthening of local agriculture, to promote governance, to rebuild social capital and leadership within villages and neighborhoods, and to provide assistance for rehabilitation and development to communities.

The Government of the Islamic Republic of Afghanistan is launching the Emergency Agriculture & Food Supply Project (EATS) in response to the COVID-19 crisis. The Project objective is to support critical food supply chains and create short-term economic opportunities. The Project includes three components: (A) Productive agricultural water systems; (B) Critical food supply chain management; and (C) Project management. The Project will be implemented by the Ministry of Agriculture, Irrigation and Livestock (MAIL) and financed by grants from the International Development Association (World Bank) and the Afghanistan Reconstruction Trust Fund (ARTF).

The Project design is based on the experience and knowledge acquired from several on-going or recently closed projects, including: On-Farm Water Management Project (OFWMP), National Horticulture and Livestock Project (NHLP), Afghanistan Agricultural Improvement Project (AAIP), all three projects implemented by MAIL and Irrigation Rehabilitation and Development Project (IRDP) implemented by MEW. The Project will use a community driven development approach through the Community Development Councils (CDC) building on the experience of the Citizens Charter Afghanistan Project implemented by MRRD, among others.

A Project Management Unit (PMU) staffed with National Technical Assistance (NTA) is financed by the Project to support the national, provincial and district offices of MAIL for its implementation. The PMU is led by a Project Director based in Kabul. 

Job Summary

Sr. Admin and Logistic Specialist will operate under Component D which supports increased PMU & RPMU Operation expenses. Sr. Admin and Logistic Specialist will undertake Lead, implement, and coordinate Administration and logistics efforts to implement project activities, outputs and inputs within all government private sector organizations all Admin/Logistic related activities of the project and will report to Project Director.

Sr. Admin and Logistic Specialist will work under the direct supervision of the Project Director and Project Coordinator.

Duties & Responsibilities

·        Provide effective support to the project and make sure smooth functioning of the project in terms of admin/logistic support.

·        Prepare semi-annual and annual operational plan in coordination with Project Director, Unit Heads and Regional Managers.

·        Work closely with the finance and procurement units in budgeting, updating procurement plan, processing procurement requests etc.

·        Proper planning for office needs and its supply to project staff in timely manner.

·        Ensure proper and updated inventory system for office assets.

·        Manage day to day operational activities and staff regulations. Follow up on internal and external correspondences;

·        Close coordination with project senior staff for major operational activities in order to support the project team for smooth implementation of field activities.

·        Maintain close coordination/Liaison with MAIL, other line ministries and the World Bank and make sure the operational activities are as of the pre-establish regulation of the government of the Afghanistan and the World Bank.

·        Assist and provide support to core team and regional offices for operational activities.

·        Regular follow and keeping updated on the security of project staff to make sure safe working environment.

·        Ensure office assets, materials and files are handled in sensitive, systematic and confidential manner.

·        Close coordination with HR unit in hiring, individual contracts preparation, staff annual evaluation and contract amendment of the EATS staff.

·        Verification of goods, operation services, expenditure and occasional visits to regional offices when needed.

• Plan and coordinate administrative procedures with project team and devise ways to streamline processes.
• Ensure operations adhere to policies and regulations of MAIL and World Bank.
• Provide support to the audit teams of Government and World Bank.
• Supports, trains and mentors field staff of admin and Logistics Prepare all administration/logistics and other operational related reports.
• Manage the provision of travel and accommodation for operations including national and international flight bookings, hotel reservations, preparation of travel authorizations, processing requests for visas, working permits, EATS/MAIL identity cards etc.
• Assist admin/logistics officer in the arrangement of official travels and missions.
• Prepare the agenda for meetings, arrange appointments and missions to the fields, and share minutes as required.
• Lead and manage the admin/logistic unit and provide support to all regional offices.
• Ensure an orderly transport system and schedule for the office.
• Ensure materials are handled in a business sensitive and confidential manner.
• Support HR for record of all staff member’s personal files, Leave, performance records and etc.
• Assist with preparation and advertising of Procurement and other documents.

Performance any other duties assigned by the Project Director

Job Requirements

• Bachelor’s degree in Business Administration (BBA), Public Administration, Commerce, Economics, Business Management or related field with 7 years of relevant experience or 5 years with master degree in mentioned fields.
• The candidates with experience in governmental organizations, World band funded projects, Independent Directorates, UN Offices or International NGOs will be preferable.
• The candidate should have good communication, inter personal and problem solving skills with the fluency and command on local languages (Pashto & Dari).
• Fluency in English (speaking & writing) language with excellent computer skills.
• Ability to work under pressure and deliver input under tight deadlines.

Strong analytical, reporting and writing skills.

Submission Guideline

Submission Guidelines:

Interested Afghans with the required qualifications and experience should submit their applications electronically through Email address

While submitting your applications please mention the Title of the position (Sr. Admin and Logistic Specialist) plus Vacancy Number in the subject of the e-mail; please do NOT submit any other supporting documentation or educational certificates with your application. Only short-listed candidates will be contacted for written test or interview.

Functional Area

General

Countries

Submission Email

hrcontracts.hrd@mail.gov.af

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