Store Keeper

About Sarey

Job Summary

Responsible for the logistic stock management
Responsible for the reception, dispatch and security of the items
Responsible for the food stock management

Duties & Responsibilities

A. STOCK CONTROL AND TRACKING
a) A stock cards exists for all items and is updated systematically and immediately for every entry and exit of the item.
b) Theoretical inventory is updated immediately and reported to Assistant log hospital monthly.
c) Physical inventory (stock take) should be realized every three months.
B. STORAGE
a) Stocks should be well ventilated, and kept at correct temperature and humidity.
b) Items should be stacked in an organised manner, following the guidelines.
c) Stocks should be organised logically and neatly.
d) Ensures that the warehouse facilities are supplied with related equipment and consumables (stock cards, cardboard boxes, adhesive tape, ladders, trolleys etc.)
C. RECEPTION AND DISPATCH
a) Receive supplies and check the reception documents, quantities and quality before writing comments, dating and signing.
b) Report any discrepancies (document, quantity and quality) immediately.
c) Follow the needs of the MSF staff and provide them with the requested consumable goods through weekly orders. Accurate predictions should be made based on delivery times.
d) Receive written demand for dispatch from the appropriate persons.
e) Prepares outgoing goods in accord with the demand: packaging and instructions.
f) Supervise handling staff (daily workers) when required.
D. FOOD
a) Special consideration should be given to the supply and storage of food to the hospital kitchens. This should be done in collaboration with the cooks.
b) Supplies should be received for meat, fresh fruit and vegetable and dry foods at an appropriate time frame.
c) Systematically follows FIFO procedures for the food (First In – First Out).
E. VEHICLE SPARES
a) Special consideration should be given to the supply of vehicle spare parts. This should be done in collaboration with the hospital mechanic.
b) Only good quality fuel and oil should be purchased. Store safely, Ensure a good organization of the parts.
F. WATSAN
a) Special consideration should be given to WatSan materials, particularly chlorine which should be stored in a well ventilated on plastic or wooden shelves.
G. SECURITY
a) Stocks should be kept secure with adequate locks
b) Access should be kept restricted only to the allowed persons.
H. ADDITIONAL TASKS
a) The store-keeper should be fit and healthy and capable of physical work.
b) On request perform any other additional duties given by the immediate supervisor in order to allow the organization to function optimally
3. COMMUNICATION
A. MEETINGS
a) Meet with Assistant Logistician Hospital every morning for information on deliveries.
B. REPORTING
a) Updating of stock cards, monthly theoretical inventory and tri-montly stock take.
b) Immediately report any missing materials, suspicious or otherwise to Assistant Log Hospital.
4. OTHER
The responsibilities mentioned above are not exhaustive and other work can be required according to the needs of the mission. This job description defines the guiding rules and principles specific to the post which must be respected when carrying out the abovementioned tasks and responsibilities.

THE JOB DESCRIPTION IS INTEGRAL PART OF THE CONTRACT. THEREFORE, LACK OF COMPLIANCE WITH THE ABOVE MENTIONED RULES MAY BE SANCTIONED WITH DISCIPLINARY MEASURES.

This job description can be modified according to the evolution of work.

Working hours: Saturday to Wednesday: 08:00 to 12:30 and 13:30 to 17:00

Job Requirements

• Fluent in Pashto and Dari + good English knowledge spoken and written
• Professional experience in a similar position is required
Motivation to work within a humanitarian organisation and intercultural context
Dynamic
Good sense of organisation of his work
Sense of responsability, adaptability and honesty
Discreet and respectful of confidentiality

Submission Guideline

Please send detailed CV, previous employment record/recommendation letter to msf-kabul-fieldco@msf.org
Deadline for the submission of Applications is Wednesday 19th of October, 2011.
Please note that only short listed candidates will be contacted.

Functional Area

Logistics

Countries

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