Store-keeper

About Sarey

Job Summary

a) Control inwards and outwards movements of non-medical stores in the MSF Kunduz hospital.
b) Keeps stocks secure, organised, in the right environmental conditions.
c) Keep accurate stock cards, inventory, and records of all stocks and movements.

Duties & Responsibilities

A. STOCK CONTROL AND TRACKING
a) A stock cards exists for all items and is updated systematically and immediately for every entry and exit of the item.
b) Theoretical inventory is updated immediately and reported to Assistant log hospital monthly.
c) Physical inventory (stock take) should be realized every three months.
B. STORAGE
a) Stocks should be well ventilated, and kept at correct temperature and humidity.
b) Items should be stacked in an organised manner, following the guidelines.
c) Stocks should be organised logically and neatly.
d) Ensures that the warehouse facilities are supplied with related equipment and consumables (stock cards, cardboard boxes, adhesive tape, ladders, trolleys etc.)
C. RECEPTION AND DISPATCH
a) Receive supplies and check the reception documents, quantities and quality before writing comments, dating and signing.
b) Report any discrepancies (document, quantity and quality) immediately.
c) Follow the needs of the MSF staff and provide them with the requested consumable goods through weekly orders. Accurate predictions should be made based on delivery times.
d) Receive written demand for dispatch from the appropriate persons.
e) Prepares outgoing goods in accord with the demand: packaging and instructions.
f) Supervise handling staff (daily workers) when required.
D. FOOD
a) Special consideration should be given to the supply and storage of food to the hospital kitchens. This should be done in collaboration with the cooks.
b) Supplies should be received for meat, fresh fruit and vegetable and dry foods at an appropriate time frame.
c) Systematically follows FIFO procedures for the food (First In – First Out).
E. VEHICLE SPARES
a) Special consideration should be given to the supply of vehicle spare parts. This should be done in collaboration with the hospital mechanic.
b) Only good quality fuel and oil should be purchased. Store safely, Ensure a good organization of the parts.
F. WATSAN
a) Special consideration should be given to WatSan materials, particularly chlorine which should be stored in a well ventilated on plastic or wooden shelves.
G. SECURITY
a) Stocks should be kept secure with adequate locks
b) Access should be kept restricted only to the allowed persons.
H. ADDITIONAL TASKS
a) The store-keeper should be fit and healthy and capable of physical work.
b) On request perform any other additional duties given by the immediate supervisor in order to allow the organization to function optimally
3. COMMUNICATION
A. MEETINGS
a) Meet with Assistant Logistician Hospital every morning for information on deliveries.
B. REPORTING
a) Updating of stock cards, monthly theoretical inventory and tri-montly stock take.
b) Immediately report any missing materials, suspicious or otherwise to Assistant Log Hospital.
4. OTHER
The responsibilities mentioned above are not exhaustive and other work can be required according to the needs of the mission. This job description defines the guiding rules and principles specific to the post which must be respected when carrying out the abovementioned tasks and responsibilities.

THE JOB DESCRIPTION IS INTEGRAL PART OF THE CONTRACT. THEREFORE, LACK OF COMPLIANCE WITH THE ABOVE MENTIONED RULES MAY BE SANCTIONED WITH DISCIPLINARY MEASURES.

This job description can be modified according to the evolution of work.

Working hours: Saturday to Wednesday: 08:00 to 12:30 and 13:30 to 17:00

Job Requirements

• Degree, diploma, or certificates in a supply and stock management related field OR
• 2 + years experience in a similar position.
• Knowledge of good storage practice.
• Knowledge of stock cards, inventories, FIFO and FEFO.
• Physically fit and healthy
• Very organized person able to plan his/her work in advance, autonomous and rigorous
• Experience with NGOs, private sector or other organisations
• Dynamic, flexible, adaptable
• Sense of responsibility and care
• Good English level oral and written, Dari compulsory, Pashtu is an asset

Submission Guideline

The interested candidates should submit their applications before the 27th of July 2011. Applications should include 1 page motivation letter, CV of 2 pages, referee details, include only 2 highest certificates and list all other acheievments in the CV. Please submit by letter or email to:

Médecins Sans Frontières
Administration department – Kunduz Project
msf-kunduz@msf.org
or in a sealed envelop at : 6th Street of Nawabad and Khawjamashad / House number 1864 / District 1 / Kunduz

Applications should clearly show skills relevant to the job requirements.

Please note that only short listed candidates will be contacted.

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