Warehouse Management Associate

About UN-WFP Afghanistan

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

Job Summary

The Warehouse Management Associate reports to the Logistics Officer, under the overall supervision of the Head of Supply Chain in WFP Afghanistan.

At this level job holder are expected to demonstrate responsibility and initiative to manage warehouse activities and respond independently to queries with only general guidance. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holder have a level of expertise and knowledge to adapt and contribute to the development of standard operating procedures and processes in order to continually improve the level of service. They are expected to manage resources and coach and coordinate a team of warehouse staff.

Duties & Responsibilities

1. Responsible for the effective planning and management of warehouse operations, to ensure safe and efficient warehousing and storage of all commodities and supplies.

2. Contribute to review of WFP corporate warehouse standards and procedures, to support efficiency and changing business needs.

3. Coordinate the receipt/dispatch of commodities, to ensure accurate recording, accounting and reporting is available at all times to support decision-making.

4. Responsible for the accuracy of warehouse transaction records including identification of discrepancies, to ensure immediate and accurate reporting on commodity movements in line with the corporate requirements.

5. Responsible for inventory management (e.g. physical stock verification, reporting, etc.), to ensure any existing and developing issues with regards to proper stocks management are timely addressed and WFP standard procedures for commodity handling and storage are strictly followed. 

6. Supervise preparation and/or prepare regular and ad hoc reports and statistics on warehouse operations, to support informed planning and decision-making.

7. Oversee safeguarding of commodities through providing guidance on and taking initiative towards implementation of preventive measures, to ensure that commodities are preserved in good condition and that quality control actions are initiated as appropriate following WFP established procedures.

8. Review on periodic basis warehouse space availability, plan and implement new design layouts to support business needs and ensure cost-efficiency.

9. Work in collaboration with internal and external stakeholders, in order to deliver aligned and coherent warehouse services.

10. Identify training needs and efficiently plan trainings, to ensure that all staff have required knowledge and skills to carry out their responsibilities.

11. Supervise warehouse staff, to ensure high performance standards.

Job Requirements

Education: Completion of university degree (Bachelor's) in Supply Chain, Logistics, Fleet Management, Business Administration, Commerce, Finance, Public Administration or other related fields.

Experience: Minimum of five years of work experience in Supply Chain, Logistics, Fleet Management, or other related fields.

Knowledge & Skills:

• Proficient in the use of office equipment and computer software packages, such as Microsoft Word.

• Knowledge of work routines and methods in order to complete processes under minimal supervision.

• Uses tact and courtesy to give and receive information to a wide range of individuals.

• Ability to identify data discrepancies and rectify problems requiring attention.

• Ability to offer guidance or basic on-the-job training to more junior staff.

Language: Fluency (level C) in English language, plus Pashto and/or Dari, preferably both.

Submission Guideline

Please copy and paste the following link in to the web browser in order to apply for this position;

https://career5.successfactors.eu/sfcareer/jobreqcareer?jobId=156221&company=C0000168410P

Functional Area

Procurement and logistics

Countries

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