Workshop Assistant

About EUPOL

Job Summary

The National Workshop Assistant will support and assist the EUPOL Workshop in providing the best service and maintenance of EUPOL vehicles. This position reports to the Senior Workshop Officer, or the nominated alternate, and is responsible for:

Duties & Responsibilities

Perform the requisition, storage and issue of vehicles’ spare parts, materials, tools and consumables in a professional manner, maintaining accurate and complete records of stock movements. Ensure that an adequate supply of materials, tools, consumables and spares are available at all times.

Participate in the stock checking function. Perform a rolling stock take to be performed on a monthly basis and participate in an annual ‘thorough’ stock check.

Physically check all goods entering site. Verify deliveries against original purchase documentation and book them into stock / reject them as appropriate, based on correct quantity, condition, suitability for purpose and correct specification, subsequently stamping and endorsing driver’s copy of delivery notes. Advice his/her line manager of any problems relating to deliveries or quality.

Check the accuracy of store issue requests, the validity of authorized signatures and the correct use of cost codes. Interpret mechanics or field Units’ requirements and identify, locate and issue stock as requested.

Liaise with the workshop colleagues in order to ensure suitable and sufficient inventories of spares, tools, equipment and consumables are kept and that stockholding is within budgetary constraints.

Ensure all non-stock stores requisitions are correctly authorized prior to issue for purchasing.

Manage the Inventory Systems (FleetMate) to ensure stock movements are updated in a timely manner. Identify and recommend controls to improve stock accuracy.

Ensure issues and receipts of stock and implementation of all other stores procedures and practices are executed in a safe and responsible manner. To comply with all safe working practices.

Dispose of waste materials in accordance with best practice and current regulations.

Keep work area clean and tidy at all times.

Communicate effectively with all departments ensuring a good working relationship for the benefit of the Mission.

Prepare, document and maintain inventory and supply records and reports.

Perform routine mathematical calculations.

Maintain the highest levels of confidentiality when dealing with assigned materials, and all EUPOL information.

Perform any other related duties as instructed by the line manager or designated alternate

Job Requirements

High school diploma or equivalent.

2-4 years work experience in major discipline.

Very good computer skills in MS Office applications (Excel, Word, Power Point, Access).

Logistics experience and ability to liaise with local and international suppliers.

Good knowledge of written and spoken English – certificate preferred e.g. IELTS

Knowledge of inventory processes and procedures.

Knowledge of FleetMate or similar Inventory or parts system is an advantage.

Additional Attributes

Ability to work effectively under pressure, in difficult circumstances, as well as ability to communicate with personnel at all operational and strategic levels.

Motivation and flexibility: willingness to learn new skills, take initiative, undertake a range of duties is essential, work independently or with minimal supervision.

Ability and willingness to work additional hours if required.

Additional language skills are desirable.

Ability and willingness to work as a member of a team with people of different cultural and religious backgrounds, gender and diverse political views, while maintaining impartiality and objectivity.

Proven interpersonal skills and the ability to establish and maintain effective working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.

Mandatory requirement to pass all security clearance and medical checks

Submission Guideline

Interested Afghan nationals should submit their applications at the latest 03 October 2012.
Only the short listed candidates will be contacted for interview.
Only official EUPOL Application forms are accepted.
EUPOL Application forms can be found by accessing the link below
http://www.eupol-afg.eu/?q=Recruitment
Address: EUPOL AFG Mission, Macroyan 3rd Jalalabad Road Disaster Police Afghanistan.
Email: hr.nationalstaff@eupol-afg.eu
Note: Candidates should bring original certificates to the interview.

Functional Area

Transportation

Countries

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