Supply Chain Officer

About Islamic Relief Worldwide

Islamic Relief Worldwide (IRW) is an international, non-profitable, non-governmental humanitarian relief organization with its head quarter in Birmingham, UK. It enjoys consultative status with the Economic and Social Council of the United Nations and is a signatory to the Code of Conduct for International Red Cross and red Crescent Moments and NGOs in Disaster Relief. Islamic Relief has been working in Afghanistan for more than 23 years, providing emergency relief and implementing life-changing development projects for some of the most vulnerable people in the country. Islamic Relief set up our first Afghanistan office in 1999. Since then, IRA continued providing assistances in emergency relief, food security, livelihood, education, health, nutrition, shelter, orphan sponsorship, Ramadan and Qurbani programmes.

Job Summary

He or She must have experience of working for a Humanitarian Organization specifically in Emergency Preparedness in developing democracies.

Duties & Responsibilities

• Ensure supply chain in timely, efficient & cost-effective manner
• Manage the documentation and monitoring of flow of materials to support project delivery
• Work closely with IR field team and Country office to develop thorough understanding of the working environment and avoid knowledge and performance gaps
• Support the staging of IR team orientation and awareness sessions to IR field staff and communities at grass root level
• Draft, negotiate and control the issuing of localized contracts with the advice of Manager SC & services
• Manage the correct storage, usage, and maintenance of IR assets
• Manage & timely update Fixed assets register of Area and filed office
• Timely reporting and handling of maintenance and repair of all office equipment’s, building and furniture, fixtures, vehicles.
• Supervision of support staff and SC department in Field Office
• Ensuring proper travel arrangements for all staff and guests between different offices
• To ensure that appropriate contract agreements for the office and accommodation are drawn up & signed.
• Maintaining proper record of documents issued or received till the final receipt of goods and final payments to suppliers.
• Receive and verify all the goods from supplier
• Supervision of arrangements of seminars, conferences, and interviews.
• Supply equipment and materials to required destinations in an efficient and cost-effective manner.
• Plan and maintain logistical support for IRP field operations.
• Supervises and oversee food items, non-food items, medical supplies, and equipment related to the projects of IRP.
• To ensure that logistics work in the field location is carried out in coordination with logistics and other field locations.
• Establishing domestic arrangements for operational teams, including renovating accommodation, and deciding for other domestic needs, travel arrangements etc.
• Manage the filing, storage, and security of documents
• Regular progress reporting to Line Manager and Technical Line Manager
• Managing warehouses
• Properly managing Vehicle Management System
• Ensure proper and timely cross charging of Vehicles
• Any other task assigned by the supervisor
• Support in budget preparation
• Ensure subordinates are adhering to IR policies and procedures,Bring improvement in the process and procedures after identifying the gaps.

Job Requirements

• Knowledge, Skills, and Qualifications
• Bachelor’s degree is Required (BBA-Management)
• Understanding of warehousing protocols
• Excellent organizational and information management skills
• Able to conduct rigorous checks on data and documentation.
• Excellent communication skills - able to communicate and report both orally and in writing.
• Ability to work on own initiative as well as part of a team
• Problem solving skills and self-management - able to form creative solutions in problem solving.
• Languages
• Fluency in Dari (written and spoken is essential)
• Fluency in English (written and spoken is essential)
• Local language will be desirable
• Ability to manage multiple priorities and work under pressure and to deadlines.
• Good interpersonal skills and the ability to work sensitively with people from various cultural and social backgrounds.
• Able to build productive working relationships with local/provincial authority figures, colleagues, and members of other organizations.
• Strong numeracy skills with knowledge of budgeting and cost estimating are required.
• Willing to adapt to IR’s norms and values without compromising personal beliefs and principles.
• Excellent IT skills and use of Microsoft Office Word, Excel
• Experience (Bullet Points)
• 3+ years with master’s degree / 6 + years of experience with Bachelor degree
• Key Personal Qualities (Bullet Points)
• Responsible
• Punctual

Submission Guideline

Interested and qualified national candidates should submit a cover letter explaining their motivation and updated CV by clicking (Apply Now) option at the top of this page or below link.

https://jobs.af/jobs/supply-chain-officer-c4krpwuSC

The closing date for accepting applications is 15 June 2023

Please clearly state the Vacancy Announcement number and title of the position you are applying for in the subject line. 

Please note that applications received after the closing date will not be considered and only short-listed candidates will be called for an interview.

Functional Area

Supply Chain Management

Countries

Afghanistan

Provinces

Herat

Apply Now